Administrative Support II (Finance)

Position Definition: Performs varied and moderately difficult clerical, administrative, and/or sub-professional account-keeping work in support of departmental operations. Responsibilities may include compiling and maintaining statistical, financial, payroll, budgetary, purchasing, and operational records; preparing vouchers, requisitions, reports, correspondence, and other documents; maintaining complex files and records; entering and retrieving data from City systems; and responding to inquiries from the public, employees, vendors, and other departments. Work may involve explaining departmental procedures, regulations, and services, as well as assisting with office workflow, scheduling, and the use of department-specific software. May provide guidance or training to other clerical staff and review work for accuracy and completeness. Work is performed under general supervision in accordance with established policies, procedures, laws, ordinances, and regulations.

General Duties: Performs varied and difficult clerical and/or sub-professional accounting tasks.  Supervises the collection and compilation of complex statistical data from a variety of source materials.  Schedules and assigns tasks to subordinate clerks and reviews their work for accuracy and completeness.  Supervises or personally prepares payroll, budget records, vouchers, requisitions, and other data.  Trains subordinate staff in office policies and procedures, including department-specific software.  Establishes complex cross-reference files and file categories.  Responds to questions from the public concerning a number of different services or provides explanations to semi-technical regulations in a specialized field.  Supervises the maintenance of revenue and appropriation ledgers and prepares periodic and special financial reports.  

Additional Duties: Operates various office machines, including, but not limited to, calculators, copiers, faxes, and personal computers.  Enters information and retrieves data from MUNIS financial and HRIS systems.  Performs related duties as required.  

Supervised By: Receives general supervision from the Chief Financial Officer and/or their designee

Thorough knowledge of office terminology, procedures, and equipment; thorough knowledge of business arithmetic and English.  Thorough knowledge of the regulations and practices of the office to which assigned.  Good knowledge of modern clerical accounting practices.  Some knowledge of professional accounting practices.  Ability to follow complex oral and written directions and to prepare complex fiscal and other reports. Ability to make minor decisions in accordance with laws, ordinances, regulations, and established policies.  Ability to effectively communicate orally and in writing; ability to plan and supervise the work of others.  Ability to utilize various office automation software, including word processing systems, spreadsheets, and database management programs.  Ability to deal effectively with others, including the public and co-workers.

• High School Diploma or GED 

AND

• Two (2) years of experience performing moderately difficult administrative or account keeping tasks. 

In the City of Norwalk, this would be at the level of Administrative Support I

License or Certificate: Not Applicable.

Note:  The above is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.

NMEA Grade 10; This position is on-site in Norwalk, CT

This position is on-site in Norwalk, CT