Assistant Business Manager, College of Engineering

Thank you for your interest in LSU New Orleans.

Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin.  The required information is listed below in the job posting.  

You must complete all required portions of the application and attach the required documents in order to be considered for employment.  

Department

College of Engineering

Job Description

Budget and Finance

• Assist the Dean’s Office in preparation and submission of the College’s annual budget;

• Support management of general fund and restricted accounts, including expenditures and budget tracking;

• Review electronic and hardcopy submissions from departments for accuracy prior to approval routing;

• Maintain financial tracking spreadsheets and databases;

• Assist with grant and contract budget preparation and tracking;

• Serve as liaison with Business Affairs, Academic Affairs, Bursar Operations, General Accounting, and Sponsored Programs on routine matters;

• Ensure adherence and compliance with University, System, and State policies;

• Assist in development and preparation of financial reports for leadership;

• Support summer budget development and revenue/expense tracking.

Personnel Management

• Serve as liaison with Human Resources, Academic Affairs, and Finance on personnel processes;

• Review personnel action forms for accuracy prior to submission for approval;

• Assist in tracking faculty, staff, and student employee hiring;

• Process graduate assistant and student worker appointments as needed;

• Maintain personnel records and related documentation in the college office.

Administration and Support

• Assist with office equipment and supply management;

• Collaborate with administrative staff to maintain effective record retention and document processing practices;

• Support inventory and purchasing of office supplies;

• Provide basic training and guidance to faculty and staff on university business processes;

• Assist with travel/ensuring travel compliance/keep up to date with changing state and university policies regarding travel; booking travel for external committee members, students, as needed

• Maintain endowment/professorship databases, review/submit endowment/professorship purchases, travel expenses, supplemental pay, etc.

• Assist with foundation payment processing, foundation scholarship/award submissions and expenditure tracking

• Assist with onboarding support for new employees as needed;

• Other duties as assigned by the Dean.

Required Qualifications

• Bachelor’s degree in business, finance, public administration, or related field plus at least two (2) years of relevant experience;

• Strong organizational, analytical, and communication skills;

• Proficiency in Microsoft Office Suite, particularly Excel.

Desired Qualifications

• Advanced degree;

• Familiarity with higher education budgeting or personnel process;

• Experience with Workday or similar systems;

• Knowledge of Louisiana state or university financial policies;

• Experience supporting budget development or HR processes.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section. 

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and LSU New Orleans;
• Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.

Posting Close Date

This position will remain open until filled.

Note to Applicant:

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.

  

References will be contacted at the appropriate phase of the recruitment process.

  

This position may require a criminal background check to be conducted on the candidate(s) selected for hire.

  

As part of the hiring process, applicants for positions at LSU New Orleans may be required to demonstrate the ability to perform job-related tasks.

LSU New Orleans seeks to recruit a highly productive workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.