Litigation Paralegal

Description

POSITION SUMMARY

Kelleher + Holland, LLC is seeking an experienced litigation paralegal to provide comprehensive support to attorneys across the firm’s litigation practice. The role involves preparing legal documents, managing court deadlines, organizing case materials, handling client communication, and contributing to trial and hearing preparation across a wide variety of matters.

The successful candidate will be a seasoned paralegal who is comfortable managing competing priorities, drafting and finalizing litigation documents under attorney supervision, supporting trial preparation, and handling day-to-day administrative responsibilities including docketing, scheduling, and court filings. A high level of professionalism, sound judgment, and attention to detail is essential.

RESPONSIBILITIES

Litigation Support

• Draft, revise, and finalize complaints, motions, responses, subpoenas, discovery requests and responses, and related litigation documents under attorney supervision

• Review and analyze responses from opposing counsel and assist with follow-up discovery

• Organize and maintain case files, exhibits, deposition transcripts, and electronic case databases

• Assist attorneys with legal research using online databases as directed

• Execute attorney edits to produce clean, court-ready final drafts

• Participate in trial preparation, including assembling trial binders, preparing exhibit and witness lists, organizing deposition designations, and coordinating logistics with the trial team

Court Filings & Docketing

• Coordinate and complete state and federal court filings, including e-filing, with accuracy and within all applicable deadlines

• Manage attorney calendars, court dates, and critical deadlines through docketing software

• Identify and prioritize time-sensitive matters and respond accordingly

Client & Case Management

• Schedule meetings, depositions, hearings, and arrange conference rooms or virtual meetings as needed

• Coordinate with clients, co-counsel, court personnel, and outside vendors to exchange case-related information

• Keep clients informed of upcoming depositions, hearings, and meetings

• Answer, screen, and initiate phone calls and emails on behalf of attorneys

• Maintain confidentiality and handle privileged information with discretion

Administrative

• Track and record billable hours and litigation-related expenses

• Maintain and update legal templates, forms, and document management system entries

• Provide receptionist support as needed

• Deliver exceptional client service by returning calls promptly and anticipating client and attorney needs

• Perform other duties as assigned

Requirements

REQUIRED SKILLS & EXPERIENCE

• Prior experience supporting a litigation practice

• Trial preparation experience, including exhibit preparation, witness coordination, and trial binder assembly

• Working knowledge of Illinois state court rules and federal court procedures, including e-filing platforms

• Knowledge of legal terminology and court rules

• Strong written and verbal communication skills; excellent proofreading, grammar, and formatting

• Exceptional organizational skills and the ability to manage competing deadlines in a fast-paced environment

• Proficiency in Microsoft Office Suite, Adobe Acrobat, and document management software; experience with legal billing and case management systems strongly preferred

• Ability to type 60+ WPM with high accuracy

• Strong interpersonal skills; able to work both independently and collaboratively with attorneys and staff

• Discretion and professionalism in all client and case matters