Department Coordinator II

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R108721

Minimum Requirements:

High School Diploma/GED and a minimum of two (2) years of relevant experience or an equivalent combination of education and experience. Grade 2 (Hourly)

Position Description:

The Brown Cancer Center (BCC) Clinical Trials Program (CTP) is seeking a Department Coordinator II to provide administrative and operational support to the management and staff of the Clinical Trials Program of the BCC and represent the CTP and the BCC professionally.

Essential Duties:

• Provides administrative support for Associate Director, BCC Clinical Research Program and Clinical Trials Office Staff, including, but not limited to, greeting visitors, calendar management, phone messages, faxing, written correspondence, proofreading, sorting of incoming and outgoing mail.

• Provides administrative assistance for the Clinical and Scientific Research Committee  (CSRC). Prepares and manages membership and credentialling applications.

• Maintains departmental procurement card, reallocate expenditures, and maintains spreadsheet of monthly purchases. Orders supplies for department as well as oversight of copier, fax and printer maintenance. 

• Document management including organizing, tracking and uploading to appropriate drives and CTP Clinical Trials Management System (CTMS).

• Event planning including scheduling and coordinating various meetings, schedules and coordinates meetings, monitoring visits, audit visits, interviews, appointments, events and other similar activities; and makes travel and lodging arrangements.

• Maintain and update archival study list. Schedules pick-ups and retrieval of archival documents.

Preferred Qualifications:

• 2 years related experience in a clinical trials program office.

• 2+ years related experience providing clerical/administrative support in a medical setting.

• Bachelor’s Degree.
   

The Brown Cancer Center encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Target Compensation Maximum:

$25.39

Target Compensation Minimum:

$16.93

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.