Administrative Assistant 1

Thank you for your interest in the BWL. We think you'll find it a rewarding and nurturing place to grow your career.

Starting Salary Range: $32.74 - $32.74

GENERAL SUMMARY OF DUTIES:

Responsible for clerical functions as assigned, including, but not limited to, a combination of recordkeeping, data entry, report generation, office machine operation, filing, supply ordering, visitor and meeting room coordination.
 

ESSENTIAL FUNCTIONS:

• Answers telephone and radio communication, gives information to callers, takes messages, or transfers calls to appropriate individuals. 

• Opens incoming mail, routes mail to appropriate individuals and answers routine correspondence. 

• Maintains calendar, coordinates conferences, meetings and schedules appointments. 

• Greets and welcomes visitors, determines nature of business, and escorts visitors to appropriate person. 

• Prepares meeting rooms. 

• Compiles and maintains lists, records, meeting minutes, and statistical reports. 

• Orders and distributes supplies. 

• Operates office equipment such as photocopier, scanner, and fax. 

• Proofreads records, documents, reports, or files. 

• Completes transactions in SAP such as purchase requests, contract releases, MIGOs, and may enter time for departmental employees. 

• Completes and submits check requests. 

• Manages office documents including maintaining and supporting BWL document management program and records retention policy. 

• Conducts P-Card reconciliation and tracking. 

• Performs other departmental tasks as assigned. 

• Required to follow BWL Safety Manual and wear required personal protective equipment. 

• Attends training for safety awareness or skills improvement as required by supervisor, BWL or governmental agency such as MIOSHA. 

JOB SPECIFICATIONS: KNOWLEDGE, SKILLS, ABILITIES

• High-school Diploma or equivalent. Ability to communicate understandably and legibly via phone and in writing. Multi-tasking. 

• Basic knowledge of clerical functions and computer skills including proficiency in Microsoft Word and Excel. 

• Exposure to and ability to use the Internet. 

• Must pass standardized testing with regards to basic clerical functions. 

• Must maintain confidentiality, punctuality, and attendance. 

• Must have a valid driver’s license with acceptable driving record.

PHYSICAL REQUIREMENTS: Ability to communicate verbally via phone and in written form. Frequently required to sit, talk, hear, and listen. Must be able to operate a computer, business phone, and fax.
WORKING CONDITIONS: Normal office environment. Considerable sitting. May be required to travel between work locations.

Why Should You Apply?

Competitive wages, employee development, and opportunity for professional growth.
 
Robust time off benefits including vacation, free choice, sick leave, parental leave and 11 paid holidays.
 
Comprehensive benefits package offered including medical, prescription, dental, life insurance, long-term disability, employee assistance program.
 
Voluntary benefits including vision, supplemental and dependent life insurance, flexible spending, AFLAC options, LifeLock anti-theft, long term care, tuition reimbursement, and BWL's  Home Purchase Plan – Forgivable $5,000 loan for purchase of a home in Lansing.
 
Retirement programs including 401(a) Defined Contribution Plan (DC) (100% company paid up to 9.5 % of base salary for BU positions and up to 13% of base salary for NBU positions), 457 Deferred Compensation matches up to $2,500 per year. 
 
Post retirement benefits offered at the respective level of coverage, co-pays and health care premium, at the same level as active employees.
 
Two fitness centers located on site open 24/7, work life balance program, employee assistance program, free parking and much more! 
 
About BWL:
The Board of Water & Light serves Lansing, Michigan, and surrounding areas with electricity, water, and steam. Lansing's city charter vests the BWL with full and exclusive management of water, steam, and electric services for or the city. The American Public Power Association has honored the Lansing Board of Water & Light as one of the country's best publicly-owned utilities.
 
The Location:
Lansing lies at the heart of the Great Lakes State and offers all the beauty and splendor of the four seasons. A haven for swimming, boating, fishing, snowmobiling, golf, and hunting, mid-Michigan is also just a couple hours from premier skiing and one of the most beautiful freshwater lakeshores in the world on our Lake Michigan Coast. Lansing itself is only minutes and miles away from two of the nation’s premier universities, Michigan State University and the University of Michigan, and boasts miles of walking, running, biking trails, Potter Park Zoo, professional sports, the arts, and fine dining.
 
 

THE BOARD OF WATER & LIGHT IS AN EQUAL OPPORTUNITY EMPLOYER