Project Manager/Estimator

Summary:

The Project Manager / Estimator is responsible for site evaluations, estimating, field coordination, and project management for renovation projects within the underlayment division. The Project Manager / Estimator ensures every estimate is accurate, complete, and aligned with project requirements, while overseeing project start-up, scheduling, cost control, risk management, and the seamless handoff of awarded work to field operations.

Duties and Responsibilities:

Site Evaluation & Technical Assessment

• Evaluate jobsites before bidding and mobilization, assessing subfloor and substrate conditions, moisture, and other challenges to define scope for gypsum underlayment, self-leveling underlayment, and sound mats.
• Perform elevation surveys and install elevation pins or reference markers to set levelness benchmarks and depth targets.
• Produce detailed reports and draw details documenting site conditions, survey and moisture test findings, and recommended solutions.

 Estimating & Proposals

• Complete takeoffs and material forecasts for bids, projects, and change orders.
• Build accurate estimates covering labor, specialty equipment, materials, and logistics, and prepare professional proposals.
• Price change orders and additional costs, and support bids as needed.

Project Start-Up & Document Management

• Prepare and review project documents, including start-up and new-job packages (bonds, COIs, NOCs, safety documents, and purchase orders).
• Create and track submittals through approval.
• Maintain job documentation, including field discussions, issues, and RFIs, along with training and safety records.

Planning, Procurement & Field Coordination

• Plan schedules, crew logistics, and resources with division leadership, and lead preconstruction and pre-installation meetings to set expectations.
• Order and schedule materials and subcontractors, and manage inventory, deliveries, and equipment allocation to prevent downtime.
• Manage subcontractors, hold weekly meetings, and resolve issues as they arise.

Tracking, Reporting & Financial Control

• Prepare daily reports for safety, material usage, and general contractor requirements.
• Track production, square footage, labor, and bag counts against budget and project goals.
• Manage budgets and monthly adjustments, handle billing (AIA and memo invoices), and reconcile company credit cards.
• Control cost, schedule, and risk to protect profitability.

Closeout, Customer Relations & Growth

• Complete project closeout, including close-out documents, cube reports, and warranty documentation.
• Serve as the main customer contact from first visit through closeout, negotiating schedules and changing orders and building long-term relationships.
• Support business development by finding leads and creating marketing content such as RedFeed posts and jobsite photos.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.