Title Clerk/Office Assistant

Frank Myers Auto Maxx is looking for an experienced Title Clerk / Office Assistant to handle vehicle titles and registrations, accounts payable, accounts receivable, and general office support.

We need someone who understands dealership paperwork, stays organized, and takes pride in getting the details right. You should be comfortable managing multiple deadlines, following up on missing information, and taking ownership of your work from start to finish. Previous automotive dealership title and registration experience is required.

Responsibilities

Titles and Registrations

• Accurately prepare, review, and process vehicle title and registration paperwork.

• Verify that deal files contain the required signatures, supporting documents, lien information, and applicable fees.

• Process North Carolina title work and coordinate out-of-state transactions as needed.

• Track outstanding titles, lien releases, registration issues, and missing paperwork through completion.

• Communicate with customers, lenders, auctions, other dealerships, and DMV offices to resolve title issues promptly.

• Monitor temporary tag expiration dates and processing deadlines, bringing potential delays to management’s attention.

• Maintain accurate title logs and organized records.

Accounts Payable and Accounts Receivable

• Review and enter vendor invoices, checking for accuracy, supporting documentation, and appropriate approval.

• Reconcile vendor statements and prepare payments for management approval.

• Record incoming payments and apply them to the correct accounts.

• Monitor outstanding balances and follow up professionally on amounts owed.

• Research billing discrepancies and help maintain accurate financial records.

• Assist with reconciliations and month-end paperwork as needed.

Office Support

• Maintain organized physical and electronic files.

• Assist with data entry, document preparation, telephone calls, and routine administrative tasks.

• Work closely with sales, finance, service, and management to keep paperwork moving efficiently.

• Protect confidential customer, employee, and dealership information.

Qualifications

• Previous experience processing automotive dealership titles and registrations.

• Working knowledge of North Carolina DMV title and registration procedures.

• Experience with accounts payable, accounts receivable, and basic bookkeeping.

• Comfort using dealership software, accounting systems, email, and Microsoft Excel.

• Strong attention to detail and the ability to manage deadlines and competing priorities.

• Professional communication skills and a helpful attitude with customers and coworkers.

• Dependability, discretion, and the ability to work independently while contributing to a team.

At Frank Myers Auto Maxx, taking care of our customers includes getting the work behind the scenes right. This position is an important part of making sure customers receive their paperwork on time, vendors are paid accurately, and our office runs smoothly.

To apply, submit your resume highlighting your dealership title experience and accounts payable/accounts receivable background.