Accounting Specialist – Accounts Payable

Description

Job Title: Accounting Specialist – Accounts Payable

Department: Finance
Classification: Full-Time, Non-Exempt
Hourly Rate: $22.04 – $27.55 DOQ

Reports to: Director of Finance

General Description

This position is on-site, at Converse City Hall. The Accounting Specialist – Accounts Payable is responsible for high-volume invoice processing and vendor payment activities for the City of Converse. This position focuses exclusively on accounts payable functions and credit card receipt reconciliation. It does not include payroll duties. The ideal candidate is detail-oriented, efficient, and comfortable managing 100–200 invoices per week in a municipal environment using Incode financial software.

Essential Job Duties

• Process, review, and verify 100–200 invoices weekly for accuracy and compliance with purchasing procedures.
• Prepare and process weekly check runs, ACH payments, and vendor correspondence.
• Reconcile credit card receipts and ensure proper coding and documentation.
• Maintain accurate vendor records, including W-9 and 1099 reporting compliance.
• Research and resolve invoice/payment discrepancies.
• Assist with year-end audit requests related to accounts payable.
• Ensure compliance with City financial policies, state regulations, and internal controls.
• Maintain daily on-site presence to ensure continuous collaboration with Finance department peers and cross-functional municipal teams.
• Participate in frequent ad hoc meetings with internal departments to troubleshoot invoice discrepancies and identify compliance solutions.
• Perform additional related duties as assigned.
  

Requirements

Requirements

• High school diploma or equivalent (Associate’s Degree in Accounting, Finance, or a related field preferred).
• Three (3) years of progressively responsible experience in accounts payable or a directly related field, preferably in government or public sector. Equivalent combinations of education and experience will be considered.
• Experience with Incode or comparable accounting software strongly preferred.
• Successful completion of background and credit checks.
• Valid driver’s license with an acceptable driving record

Knowledge, Skills, and Abilities

• Strong knowledge of accounts payable practices and credit card reconciliation.
• Proficiency with Incode or similar accounting systems.
• Ability to thrive in a fast-paced, high-volume environment while effectively prioritizing and multi-tasking weekly payment runs.
• Must interact well with others and demonstrate the ability to work with demanding internal customers or external vendors to resolve payment conflicts professionally
• Strong attention to detail, organizational skills, and ability to meet deadlines.
• Effective written and verbal communication skills.
• Ability to handle confidential information with discretion.

Physical Requirements

• Prolonged periods of sitting and computer work.
• Ability to lift/move up to 20 pounds occasionally.
• Requires focus on detailed tasks for extended periods.

Additional Information

This job description outlines essential duties and qualifications, but is not an employment contract. Employment with the City of Converse is at-will.