Payroll Specialist

Hybrid - Fairfield, Ohio office.

Job Purpose:

The Payroll Specialist will compile and record employee time, payroll data, post wages and deductions and prepare paychecks.

Job Responsibilities:

● Serve as the point of contact for garnishments, partnering with our third-party administrator for processing.
● Process all immediate pay state terminations that require manual intervention.
● Serve as the union payroll administrator which will require payroll processing set ups, payments to the unions and working with the Labor Partner on ad hoc changes.
● Manage the shared payroll mailbox, complete daily administrative tasks which will require excellent verbal and written communication skills.
● Develop working knowledge of payroll-impacting policies and procedures and regulations, adhering to mandatory procedures to ensure own work is undertaken to the required standards
● Manage daily mail sorting and processing
● Liaison to the Alight garnishment team; owns the role of the internal garnishment processor.
● Complete processing of PFP earnings
● Owner of all union processing payments, union deductions (dues and HW) and payments to the local
● Partner with the Workday team on union configuration changes (deduction frequencies, shift, etc).
● Tests all union configuration changes that impact payroll.

Additional Responsibilities & Qualifications:

Job Summary:

This Hybrid Remote/Office Role is based out of our office in Fairfield, Ohio.

 

The successful candidate must have the ability to process and review payroll data and documents for discrepancies and errors ensuring timely and accurate payroll processing. In addition, complete daily administrative tasks which will require excellent verbal and written communication skills. Actively support other functions as needed.

 

Job Responsibilities:

·         Complete routine payroll tasks, balancing and reporting resulting in accurate payroll processing for all employees in the U.S.

·         Develop working knowledge of payroll-impacting policies and procedures and regulations, adhering to mandatory procedures to ensure own work is undertaken to the required standards

·         Manage daily mail sorting and processing

·         Liaison to the Alight garnishment team and internal garnishment processor

·         Partner with 3rd party vendor on ad hoc payroll issues and questions

·         Commuter Benefit management, including NYC, MARTA, as well as researching and implementing other locales as needed

·         Provide support for ad hoc payroll audit requests, both internal and external

·         Complete mandatory BLS reporting as needed

·         Work with HR Services team on payroll-related projects and duties

·         Other duties as assigned

 

Qualification/Knowledge & Experience:

 

·         Bachelor’s degree required or equivalent work experience

·         Finance/Payroll experience preferred

·         Workday experience preferred

·         Proficiency in Windows based software required; Excel expertise preferred  

·         Capable of working with highly confidential and sensitive information at the highest business level, and the ability to maintain confidentiality.

·         Ability to work independently, manage multiple projects, work under pressure, and adapt to sudden changes in the work environment

·         Must be action oriented with ability to learn on the fly and multi-task

·         Excellent verbal, written, people, and diplomacy skills are required.  Ability to communicate effectively with HR/Service Center/Manager and Employee contacts is critical, including conflict resolution.

·         Strong problem solving and attention to detail skills are required.

Competencies: 

Dealing with Ambiguity, Action Oriented, Ensures Accountability, Functional/Technical Skills, Integrity and Trust, Interpersonal Savvy, Customer Focus, Time Management, Problem Solving, Learning on the Fly

Working Conditions/Physical Requirement:

• General office conditions.
• #LI-Hybrid

Work Experience:

● 3-5 years of related job experience.

● Ability to work quickly and efficiently.

● Proficient with Microsoft Office Suite.

● Strong customer service skills (friendly, courteous and helpful).

● Strong planning and organization skills are required.

Education:

● Bachelor's Degree Preferred

What We Offer

• Engaging and inclusive culture with employee-led Employee Resource Groups, Veritiv Cultural Alliance, recognition platform, etc.
• Extensive training opportunities, professional development programs, career pathing, and mentorship opportunities.
• Collaborative atmosphere with our customers and suppliers to create healthier, safer and more sustainable communities through our responsible operations and innovative solutions.
• Healthcare benefits (including medical, dental, vision, and health savings account), life, AD&D, and disability insurance, 401k, paid time off, tuition reimbursement, employee assistance program, and other fringe benefits.

About Veritiv

Together with its subsidiaries, Veritiv is the leading full-service provider of packaging solutions. Veritiv also provides JanSan, hygiene, print and publishing products and services. Veritiv serves customers in a wide range of industries, through team members around the world helping shape the success of its customers. For more information, visit www.veritiv.com and connect with the Company on LinkedIn.