Note: Current Employees must use the Workday Job Hubs career section to apply for this position.

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs.

Our Values:

• Integrity

• Common Sense

• Innovation

• Accountability

Position Data:

Office Specialist I-J23-U34-H

Regular

Non-Exempt (eligible for overtime)

Overview:

Pay Range: $21.29 - $27.00 per hour (Teamsters Clerk-Clerical Pay Plan, B21, Step 1-13)
Hiring Range: $21.29 - $22.60 per hour (Teamsters Clerk-Clerical Pay Plan, B21, Step 1-4)

Job Closing Date: September 14, 2026


There is one Office Specialist I opening with the Yakima County Clerk's Office. This position is responsible for performing specialized support services both in and outside of the courtroom for the County Clerk.
Duties include: Jury management pursuant to state law, Court rules and guidelines and the for the coordination, professional and cordial communication and dissemination of information to many different entities either by speech, or written communication; facilitating jury selection, and preparing Clerk paperwork and calendars for use in Court.



Benefits included in position:
-Health Care Benefits (Medical, Dental, Vision, Basic Life and Basic LTD)
-Retirement Benefits
-Paid Vacation
-Paid Holidays
-Paid Sick Leave


Note: This is a Teamsters-Clerk Clerical Contract Bargaining Unit position.

This recruitment may be used to fill future vacancies that occur within 90 days of the closing of this position. (This excludes Yakima County Sheriff's Office and Department of Corrections)

Responsibilities:

Annually perform the annual ‘data load’ which consists of preparing and obtaining signed court orders, communication and coordination with the jury software vendor, local Technical Services Department and co-workers. Prepare and disseminate the new yearly calendar with all the Jury Terms highlighted.  Update Jury Terms in jury software for new year.  Update Jury Sessions and mileage rates in jury software.

Provides input for assessment or reassessment as issues related to compliance are identified, as well as needed updates to forms or procedures.

Electronically summons prospective jurors. Compile electronic files for archival of each of the recurring summoning processes.

Prepares duplicate forms for lost summons, receives and organizes documents and electronic files from the summoning process for archival purposes.

Electronically prepare, disseminate and archive various reports and completed trial jury lists.

Provides case management functions for juror appearances related to jury trials. Electronically process daily attendance record of jurors in jury software and Excel software.

Records nightly outgoing phone message to include: juror reporting instructions / times / locations / safety reminders.

Ensures the legal eligibility for Jury service of individuals summoned, in accordance with State Laws. Ensures documentation is received which supports excusal from, or rescheduling of, jury service based on established local Court policies.

Makes personal inquiries either by phone, in person or by mail, as to prospective juror qualifications, requests for excusal or rescheduling; verifies civil rights status through criminal history; inquire about non-answered required questions related to juror qualifications.

Processes requests for excusal or rescheduling.

Verifies round trip mileage, performs accurate typing for data entry of mileages, address and name corrections.

Professionally and cordially communicates the findings to the Court(s) and prospective jurors informing them of their request status, role and responsibilities. Performs discretionary decisions to eliminate jurors based on review and interpretation of recommended judicial guidelines.

Maintains, organizes and provides day-to-day liaison functions on behalf of County Clerk, Courts and jurors in compliance with Washington State Law.

Physically performs in-person juror check-in at various courtroom locations, accounts for attendance and conducts public oration of first day welcome / juror video summary to groups ranging in size from 30-150 people.

Electronically assigns prospective jurors to specific cases or Court levels. Generate by printing, Case Reports: Juror Alphabetical List, Juror Random List, Case Cover Sheet, and financial Case Reimbursement Sheet. Daily updates jury software with juror activity, case assignment(s) and case status. Electronically ends juror ‘service’.

Electronically re-populates software files for beginning ‘service’ dates / terms.

Communicate professionally, cordially and with tack to relay information and instructions to prospective jurors of what to anticipate, appropriate behavior and/or general instructions / guidelines.

Multiple times a month, updates jury software for terms and juror payroll purposes. Process Jury Payroll Bi-monthly and disseminate electronic copies to other departments.

Processing incoming responses to Jury Summons to include electronic data entry of: round trip mileage, phone numbers, name changes, service assignments. 

Organize and process in accordance with the established work-flow: returned Jury Summons’ and any attachments which may include sensitive personal data. Prepare additional Juror Notices (post cards) seeing additional information or notifying of jury duty status. Ensure accuracy of attendance by comparing to In-Court Clerk’s count and print daily financial ‘case reimbursement sheets’ for each day Jurors are reporting in.

Shred outdated records pursuant to archival standards set by the State.

Performs other duties as assigned.

Education and Experience:

High School Diploma or GED PLUS three (3) years general office experience; OR an equivalent combination of education and experience which provides the knowledge, skills and abilities to successfully perform the essential duties of the job.

Required:

• Successful completion of a general employment verification.  

Preferred:

• Experience related to the law and justice field, such as legal secretary, paralegal or civil or criminal justice work is preferred. 
• AA in Criminal Justice  / Legal Assistant is preferred and may substitute for experience.
• Experience working with maintaining complex filing systems both electronic and paper
• Computer data entry experience preferred.
• Bilingual English/Spanish is preferred.

Equipment Used: Basic office equipment; multi-line telephones, computers, fax machines, scanners, and other general office equipment.

Working Conditions: This position is rated as Sedentary Work, Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Environment: pathogen exposure, multiple work locations, and may be exposed to hostile/angry /opinionated individuals.

Physical Demands: bending, carrying, handling, lifting, pulling, pushing, reaching, sitting, standing, walking, crouching, kneeling, hearing, talking, repetitive motions, and visual acuity.

Intellectual Demands:  Ability to multitask, Confidentiality, Ability to work under pressure, Ability to articulate and communicate information in conversations, and ability to follow written and verbal instruction.

Knowledge:

• The legal system including legal terminology, court rules and procedures
• Computers and word processing software;
• Roles and responsibilities of the County Clerk’s Office and other judicial system departments and agencies;
• Grammar, spelling and punctuation;
• File maintenance techniques;
• Customer service techniques;
• Office practices and procedures;
• Data processing system and methods for input;
• Modern office procedures and customer service techniques.

Skills and abilities:

• Critical thinking sufficient to summarize and interpret Court rulings, written opinions and   legal documents.
• Writing business correspondence, drafting documents, and recording minutes.
• Organization, prioritization and time management
• Communication of complex and/or sensitive information to a widely diverse population.
• Use of office equipment and computer equipment and software.
• Making responsible decisions in accordance with office policies and state statutes
• Establishing effective working relationships with co-workers, other agencies and the general public.
• Working effectively with constant interruptions.
• Communicating and expressing ideas effectively, orally and in writing.

“AN EQUAL OPPORTUNITY EMPLOYER”
Minorities, Females, Protected Veterans and the Disabled are encouraged to apply.

Yakima County ensures equal employment opportunities regardless of a person’s age, color, creed, sensory, mental or physical disability, genetic information, marital status, national origin, political belief, race, religion, sex, sexual orientation, and military status, or any other protected status under federal or state statute.

PAY TRANSPARENCY NONDISCRIMINATION PROVISION
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish the information.

Disabled applicants may request accommodation to participate in the job application and/or selection process for employment. Please contact Human Resources for further information.

Yakima County is a qualified Public Service entity for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service or contact your federal loan servicer.

In compliance with the Immigration Reform and Control Act of 1986, Yakima County will hire only United States citizens and aliens lawfully authorized to work in the United States.

Yakima County is an E-Verify Employer.