Academic Program Administrator

Faculty and Academic Affairs:

The Office of Academic Affairs provides oversight of the education curriculum and enables the success of students and faculty in teaching and learning, research, and creative expression. We are dedicated to advancing the academic mission, vision, and goals of the UCF College of Medicine located in Lake Nona and are committed to achieving the highest levels of academic excellence.

The Opportunity:

The Academic Program Administrator provides academic administration support to the MD program at the UCF College of Medicine. This position supports the Longitudinal Advanced Skills and Professional Development courses, along with the ongoing support tasks tied to this course. Additionally, this position supports other academic needs across all four years of the MD program. This position reports to the Director of Academic Affairs and the Director of Longitudinal Programs to make sure the courses and academic programs run smoothly.

Classification Title: Academic Program Coordinator II

Responsibilities:

Academic Program & Course Coordination:

• Coordinate the Longitudinal Advanced Skills and Professional Development courses within the M3/M4 curriculum, including course scheduling, room reservations, development of course materials, and coordination of faculty and guest speakers.

• Monitor student attendance, assignment completion, and required skills assessments to ensure compliance with curriculum requirements.

• Manage concurrent course activities throughout the academic year, resolving scheduling conflicts, operational challenges, and last-minute changes.

• Serve as a primary point of contact for students and faculty regarding course-related questions and issues.

Academic Operations & Student Services:

• Provide academic and operational support across the MD program, including classroom support, examination proctoring, and instructional activities in both in-person and virtual environments.

• Coordinate student housing logistics, partner with operational teams to ensure readiness of accommodations, and address housing-related inquiries and concerns.

• Support additional academic programs and initiatives as departmental needs evolve.

Faculty Engagement & Recognition:

• Recruit, coordinate, and maintain faculty participation in teaching, mentoring, advising, and student development activities.

• Foster strong relationships with faculty to support ongoing engagement and retention.

• Manage faculty recognition programs, including faculty spotlight features, awards, and appreciation initiatives.

• Develop faculty spotlight content by conducting interviews, gathering supporting materials, and preparing written communications for newsletters, websites, and other publications.

Educational Systems & Data Administration:

• Maintain user accounts and records within educational systems, including OASIS, Aquifer, and WISE.

• Create and update user profiles, troubleshoot access issues, reset passwords, and ensure the accuracy of system data.

• Provide technical and administrative support to faculty, staff, and students utilizing academic systems.

Student Placement & Lottery Administration:

• Coordinate the annual course lottery process, including system setup, student communications, execution of selections, distribution of results, and resolution of student inquiries and special requests.

Administrative Support:

• Perform other duties and special projects as assigned in support of departmental and program objectives.

Minimum Qualifications:

Bachelor's or Master's degree, and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6). 

Preferred Qualifications:

• Demonstrated experience serving as a Program Coordinator or in a related administrative leadership role, with responsibility for coordinating complex programs, initiatives, or operations.

• Proven project management experience, including planning, organizing, implementing, and monitoring multiple projects, timelines, and stakeholders to achieve organizational objectives.

• Experience working in a medical, or healthcare-related setting, preferably within a higher education institution, with an understanding of academic medicine, healthcare operations, or health professions education.

The most successful candidates may possess the following qualities:

• Exceptional written and verbal communication skills, with the ability to interact professionally and effectively with a variety of audiences while conveying information clearly and accurately.

• Strong attention to detail, with a demonstrated ability to maintain accuracy, quality, and consistency when managing multiple assignments, records, and processes.

• Demonstrated flexibility and adaptability in responding to changing priorities, schedules, and operational needs while maintaining a high level of performance and service.

• Proven reliability, professionalism, and accountability, with a strong record of dependability, punctuality, and commitment to meeting expectations and deadlines.

• Proficiency in computer applications and technology tools, and the ability to quickly learn and utilize new software, databases, and systems.

Special Instructions to the Applicants:

• The anticipated hourly range for this position is $20.29- $24.86. The final rate will be determined based on the candidate's qualifications, experience, and internal equity considerations.

• All applicants must be authorized to work for any U.S. employer. Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 12 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills, and you’ll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks! UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program 

• Paid time off, including annual and sick time off and paid holidays

• Retirement savings options 

• Employee discounts, including tickets to many Orlando attractions 

• Education assistance 

• And more…For more benefits information, view the UCF Employee Benefits Guide.

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Medicine (COM) - Faculty and Academic Affairs

Work Schedule

Office Hours 8:00 AM - 5:00 PM

Type of Appointment

Regular

Expected Salary

$20.29 to Negotiable

Job Posting End Date

08-17-2026-12-00-AM

The University of Central Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law.  The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

As a Florida public university, the University of Central Florida makes all application materials and selection procedures available to the public upon request.  

UCF is proud to be a smoke-free campus and an E-Verify employer. 

If an accommodation due to a disability is needed to apply for this position, please call 407-823-1336 or email [email protected].

For general application or posting questions, please email [email protected].