Property Manager - multi-site

Portfolio Manager – Multifamily Property Management

Philadelphia, PA | Centralized Operations | ~500 Units

Think Like a Regional. Operate Like an Owner.

A Philadelphia-based multifamily operator is hiring a Portfolio Manager to oversee day-to-day operations across a ~500-unit portfolio of smaller, urban boutique buildings.

Don't let the title fool you. This isn't a traditional single-property Property Manager role. Think District Manager or Regional Property Manager mindset in a smaller portfolio — someone who can manage multiple buildings, keep dozens of moving pieces organized, and own the entire resident lifecycle from countersign through move-out.

The company operates from a centralized office with no traditional on-site teams. Instead, shared leasing resources, maintenance technicians, and vendors are dispatched across the portfolio.

That makes organization, communication, and follow-through absolutely critical.

What You'll Own

You'll be the person making sure the details don't get lost between buildings, teams, vendors, and residents.

• Own the resident lifecycle from move-in and countersign through renewals, delinquency follow-up, unit turns, and move-out
• Manage and prioritize resident requests, maintenance needs, turns, renewals, and operational deadlines
• Dispatch and coordinate vendors and maintenance technicians — you're managing the work, not doing the work yourself
• Build and maintain systems, checklists, calendars, and workflows that keep the portfolio running smoothly
• Coordinate proactive resident communications, including heat alerts, storm notifications, building updates, and expectation management
• Monitor renewals and delinquency activity and ensure timely follow-up
• Partner with leasing and maintenance resources to keep units moving efficiently through the turn and lease-up process
• Identify problems before they become problems and make sure issues are followed through to resolution
• Help create consistency across multiple properties within a centralized operating model

The Person Who Will Thrive Here

Organization is #1.

We're looking for someone who naturally thinks in systems, checklists, timelines, and next steps. You don't need someone telling you what to do next — you see what's coming, build a plan, communicate expectations, and keep things moving.

A background as a Property Manager, Portfolio Manager, District Manager, Regional Property Manager, or multifamily operations professional could translate extremely well.

You'll need:

• 5+ years of multifamily property management or property operations experience
• Strong understanding of the resident lifecycle from lease execution through move-out
• Exceptional organization and follow-through
• Experience coordinating vendors, maintenance teams, and multiple operational priorities
• Strong resident communication and customer service skills
• A proactive, problem-solving mindset
• Ability to work independently and make decisions without constant hand-holding
• Comfort working from a central office with daily field presence across the portfolio
• Yardi experience preferred
• Elise AI experience is a plus, particularly with renewals and delinquency follow-up

Don't have Yardi or Elise AI experience? That's okay — the software can be taught. Organization and operational instincts are harder to teach.

Why This Role Is Different

This is a small, lean team where you'll have a meaningful impact on how the operation runs.

You'll have the opportunity to bring structure to a centralized multifamily model, improve processes, elevate the resident experience, and help a growing portfolio operate more efficiently.

If you're the person who loves a good checklist, spots the thing everyone else forgot, and gets a weird amount of satisfaction from having every moving piece accounted for — we should talk.

If you're ready for a multifamily role where you can think bigger than one building and actually make an impact, apply today.

Apply today for immediate consideration or reach out to Ashley Kahriman to learn more!
215-661-8834 x 105
[email protected]

This is an on-site role located in Center City Philadelphia.