LPG Operations Supply Chain Coordinator

Department: Operations

Employment Type: Permanent - Full Time

Location: Kenya

Reporting To: LPG Operations & LMD Lead East Africa

Description

What You Will Be Expected to Do

• Oversee bulk LPG transportation from vendor facilities to refilling points or bulk storage locations.
• Ensure the safe and timely movement of bulk LPG across the supply network.
• Monitor real-time supply flows and stock-in-transit visibility to maintain operational continuity.
• Identify and resolve operational bottlenecks, including transport delays, facility capacity constraints, and routing issues.
• Improve bulk transportation costs and routing efficiency.
• Ensure accurate goods-receipt verification through dual-weighing at refilling points and bulk storage facilities, identifying discrepancies against vendor dispatch records.
• Maintain continuous, safe, and reliable physical LPG movement throughout the Sun King network.

• Manage inventory flows for cookstoves, cylinders, FMCDs, accessories, and LPG from suppliers and depots into the warehouse network before field deployment.
• Establish and monitor warehouse and depot stock levels in line with demand.
• Develop and maintain safety stock policies across the warehouse and depot network.
• Minimize stock-outs while optimizing working capital tied up in unissued warehouse and depot inventory.
• Establish a replenishment planning framework aligned with customer demand and operational requirements.
• Coordinate with Sales on demand forecasting and inventory requirements.
• Maintain product availability across the warehouse and depot network while optimizing pre-deployment working capital.

• Maintain end-to-end tracking and visibility of deployed cylinders across markets, including assets held by customers, riders, or in transit.
• Improve monthly working capital efficiency across deployed cylinders by addressing idle, unreturned, or uncollected units in the field.
• Manage the cylinder recertification pipeline, including scheduling and tracking cylinders due or overdue for recertification.
• Establish and maintain loss and shrinkage governance processes for unaccounted cylinders, covering declarations, recovery tracking, and write-off approvals.
• Maintain a consolidated reporting framework covering supply, inventory, vendor SLAs, and asset KPIs to enable informed, data-based operational assessments.
• Improve deployed-cylinder productivity and capital efficiency across the field fleet, backed by accurate and reliable performance reporting.

• Ensure LPG storage, refilling, and bulk transportation operations comply with Energy and Petroleum Regulatory Authority (EPRA) licensing and safety requirements.
• Maintain depot and facility licences, permits, and inspection readiness, including EPRA, county government, fire safety certification, and NEMA requirements, where applicable.
• Maintain cylinder quality standards covering leak testing, valve and regulator integrity, and dent or corrosion checks, in line with KEBS cylinder standards and recertification requirements.
• Ensure compliance with weights and measures requirements for gas dispensed by weight, including dual-weighing procedures at facility and shop level.
• Establish and audit safety protocols for bulk transportation, depot handling, and last-mile cylinder exchange, including PPE, fire safety, and hazardous-material handling, in line with DOSH requirements.
• Coordinate incident investigations and reporting for safety events, including leaks, accidents, and near-misses, and ensure corrective actions are completed.
• Ensure transporters, distributors, depots, and refill centres maintain full compliance with applicable EPRA requirements.
• Maintain a safe operating environment, prevent major safety incidents, and ensure regulatory compliance across the depot and shop network.

• Manage commercial relationships and intake coordination with LPG bulk vendors and other supply chain partners.
• Monitor and uphold vendor credit terms, including payment due dates and invoicing cycles, and address any breaches.
• Conduct regular vendor statement-of-account (SOA) reconciliations, covering invoiced, consumed, and paid volumes.
• Establish, monitor, and uphold vendor SLAs covering refill turnaround times, dispatch timelines, and quality standards.
• Conduct periodic vendor performance reviews and maintain performance scorecards.
• Negotiate commercial terms, including pricing, credit terms, SLAs, and volumes, as business scale and market conditions evolve.
• Manage vendor risk, supplier diversification, and onboarding of new vendors as the business expands into new markets.
• Act as the escalation point for vendor disputes and facilitate timely resolution.
• Maintain reliable vendor relationships that ensure uninterrupted supply, cost efficiency, and compliance with contractual credit terms and SLAs.

You Might Be a Strong Candidate If You:

• A bachelor's degree in Supply Chain Management, Operations, Business Administration, Finance, IT, or a related field.
• Experience in LPG, downstream oil and gas, or FMCG distribution.
• Strong project management capabilities, with experience delivering process improvement initiatives.
• The ability to manage multiple priorities and deliver results in a fast-paced, dynamic environment with minimal supervision.
• Excellent communication and stakeholder engagement skills, with the ability to build effective working relationships across teams and partners.
• Experience coordinating and managing cross-border teams.
• Strong financial skills and data interpretation capabilities, with experience using insights to inform operational and commercial assessments.
• Familiarity with regulatory bodies such as energy regulatory authorities, preferably within the LPG or energy sector.

What Sun King offers:

• Professional growth in a dynamic, rapidly expanding, high-social-impact industry
• An open-minded, collaborative culture with enthusiastic colleagues driven by the challenge of innovation and making a profound impact on people and the planet.
• A truly multicultural experience: you will have the chance to work with and learn from people from different geographies, nationalities, and backgrounds.
• Structured, tailored learning and development programs that help you become a better leader, manager, and professional through the Sun King Center for Leadership.