Business Support, Facilities Support

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Facilities Coordinator

Account Management – Work Dynamics

Facility operations:

● Engaging & overseeing Facility Day to day operations of the site

● Facility walkthrough of the office & observations closure

● Managing Pantry & café operations

● Corrigo workorders/Preventive Maintenance/Adhoc workorders on time closure

● Asset list maintenance in Corrigo

● Maintaining office cleaning standard

● Mail/Courier coordination & distribution

● Compliance tracker update – Nielsen/JLL/Building management

● Pest control activity monitoring

● Liaise with IT team on server room maintenance

● Assisting Client employees on the facility request

● Extending the support to any events arrangements / Client visits

● Report Generations (MMR, QBR, Other Operational related reports)

● Contract Management (vendor QBR, COI collection, negotiations)

HSSE:

● VSI tracker update as per the schedule

● Conducting & Participating in EHS activities driven by region and Global

● Health &Safety checks on JLL contractors

● Maintain facilities related Emergency response plans

● Submission of Good catches/near misses /any incidents in CMO tool

● All Facility Vendor management

● Facilities vendor & contract management - AMC vendor - HVAC, UPS, FAS,

coffee vending machine, Water dispenser, HK vendor etc

● Supervising Client direct vendors & Contracts services

● Inventory Management – Stocks tracking, ordering, maintaining par stocks etc

Finance:

● Budget management

● Keep watch on spend & Variance

● Tracking of direct Client spend & contracts

● Contribution towards savings – eg. Energy savings

● Adherence to PO to Pay, clarity on accrual submission

● Inputs for CAPEX, year on year

● Collecting NDC from vendor

Other Deliverables:

● Tasks as directed by Operations lead or Account director

● Remotely manage facility if required

● On time reporting & accuracy in MIS report submission – Ops tracker update,

FM planner, etc

● Conducting Monthly meetings with BU & LL teams

● Coordination with Support functions – IT / GRE /Security etc.

However, the Job responsibility is not limited to the above description, if any

adhoc requirements also to be supported on

Location:

On-site –Tokyo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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