- Salary
- $28 – $46/hr
- Location
- Miami Beach, FL, FL, US
- Type
- Full-time
- Source
- GovernmentJobs
Description
This is highly responsible technical and clerical work as an assistant to a quasi-judicial board or Special Master. Employee is responsible for a variety of staff support duties in preparing and distributing agendas, notices to appear, and legal documents and in performing follow-up functions relative to code violation hearings and other matters which come before the board or Special Master for adjudication. Work requires effective prioritizing of simultaneous assignments and meeting absolute deadlines with limited direct supervision. Work is performed with latitude for the use of independent judgment within prescribed guidelines under the general guidance of an administrative supervisor who periodically reviews work for conformance with City policies and legal requirements and for accuracy and effectiveness of completed product.
- Performs a variety of highly responsible clerical and technical work relative to hearings for code enforcement violations and other matters which come before the board or Special Master for adjudication
- Prepares or completes a variety of legal instruments, forms, checks, and other documents and correspondence such as, releases of liens, orders for recordation, and Records On Appeal; and submits to Legal Department for approval as appropriate
- Insures that documents are recorded in the Public Records of Dade County
- Types a variety of correspondence, documents, reports, legal instruments, minutes, and other materials, incidental to work assignment, from own composition, notes, rough drafts, tape recorder, or specified legal or other forms
- Ensures accuracy of typed or entered information and conformance with established policies, standards, and formats
- Establishes and maintains a variety of complex records and reports, such as files, operating procedures manuals, and case logs
- Compiles, prepares, and distributes agenda packages, addendums, case histories, files, Orders for Recordation, Notices of Appearance, Records on Appeal, and other documents
- Reads case histories, extracts most important information, and prepares synopses
- Calculates liens and fines, receives and is accountable for monies collected, determines if amount paid is full payment, and deposits money
- Schedules and makes arrangements and preparations for hearings and meetings
- Records and prepares minutes of hearings and meetings
- Monitors and insures adherence to legal time restrictions placed upon filing, notification of, response to, and hearing of cases
- Responds to requests for information by researching status of cases in progress, liens, and fines
- Maintains inventory of office supplies and orders as necessary
- Performs related work as required
- Course work in secretarial skills or Business/Public Administration
- Responsible secretarial or paraprofessional experience
- Or equivalent
***You are required to include/attach a writing sample with your application. Applications submitted without the requested writing sample will not be considered.***
- Associates’ degree from an accredited institution in Public Administration, Business Administration, Political Science, or a related field. A combination of experience as an executive secretary, paralegal, municipal code compliance work or other related field may substitute for the education preference.
- 10 years of progressively responsible experience as an executive secretary or paralegal in a business or government setting.
- English/Spanish bilingual oral communication skills.
For all positions:
- Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity or sexual orientation.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all city ethics and conflicts of interest policies. Strong understanding of ethical behavior is required.
- Ability to maintain regular and punctual attendance.
- Performs related work as required.
- Reports to work as directed during an emergency as an essential employee of the City of Miami Beach.
For all technical, professional, supervisory and managerial positions:
- Ability to develop innovative and creative solutions to issues consistent with the City’s strategic plan.
Applicants must detail any related work experience on the application or risk disqualification. It is the applicant's responsibility to update their NEOGOV profile with work experience, education, certifications and personal contact information when submitting each application, failure to do so will result in ineligibility. City of Miami Beach employees must reflect their current position and detail their work experience on the application to avoid being disqualified.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (either Member 2 or Member 4), as well as the final Department of Defense Disability Letter (dated within one year) must be submitted with the application.