Administrative Assistant

Overview

Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.

 

We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.

 

Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.

Responsibilities

• Supervises all day-to-day office operations
• Conducts New Hire Orientations for engineers and office staff
• Coordinates final termination of employees to ensure protection of intellectual properties
• Conducts office safety inspections
• Work with building management to resolve facilities issues
• Maintain conference room setup/cleanup for meetings
• Orders office supplies
• Coordinates petty cash and accounting issues with accounting group
• Coordinates with engineers and proposal managers in central office as needed
• Troubleshoots and resolves computer/software related issues using support from all areas of the company
• Assists engineers with routine office, project, and travel scheduling related tasks
• Assist the Office Manager with office related tasks
• Reproduction/document assembly and coordination with vendors
• Office events/party planning
• Other required office administration duties as assigned by the Office Manager

Qualifications

• High School Diploma
• Minimum of 2 years administrative experience in A/E industry
• Advanced knowledge of the following software applications: Adobe, Word and Excel
• Ability to work independently and be team player
• Ability to multi-task and reprioritize upon request
• Ability to handle confidential material
• Must be organized and efficient with time management skills
• Solid written/verbal communication skills, including grammar and attention to detail

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.  Eligibility for benefits varies based on employment status.