Administrative Assistant

Job Description:

• Permanent Full Time | Part Time considered

• Based at St George’s Hospital Kew

• Support a multidisciplinary team delivering care directly into patients’ homes

• Full-time employees enjoy a monthly Accrued Day Off (ADO)

About the Role

An exciting opportunity exists for an enthusiastic and compassionate Administrative Assistant to join our GEM@Home team at St Vincent’s Hospital Melbourne. GEM@Home provides hospital-level care in patients’ own homes, supporting them to achieve their best possible level of health, independence and function outside the traditional hospital setting. As an Administrative Assistant, you will play an important role in supporting the day-to-day operations of the service and ensuring our multidisciplinary clinical team can provide seamless, patient-centred care. You will often be the first point of contact for patients and their support networks, making your ability to communicate with kindness, empathy and professionalism essential to the role.

Key responsibilities include:

• Provide high-quality administrative and clerical support to the multidisciplinary GEM@Home team.

• Create, maintain and manage patient records within the Patient Administration System and associated document management systems.

• Support patient onboarding and discharge processes, including scheduling visits and coordinating patient feedback.

• Manage incoming calls and enquiries with professionalism, compassion and empathy, helping patients and their support networks navigate their care.

• Provide administrative and data entry support to the clinical team, ensuring timely follow-up and accurate management of patient information.

• Coordinate interpreter bookings, fleet vehicles, maintenance requests and office and clinical supplies.

• Support scheduling and coordination of patient visits and service activities.

• Develop strong working relationships with acute and subacute administrative teams and other key stakeholders across St Vincent’s.

Classification: HS1–HS17 ($58,442.80 - $64,610.00 per annum, pro rata for part time).

Your Contribution

To be successful in this role, you will bring:

• Relevant administrative experience, preferably within a healthcare setting.

• Highly developed interpersonal and communication skills.

• A compassionate and patient-focused approach to customer service.

• Strong organisational skills and attention to detail.

• Advanced computer literacy, including proficiency across Microsoft Office applications.

• The ability to manage competing priorities in a busy environment.

• Demonstrated experience working collaboratively as part of a team.

• A current National Criminal History Check, or willingness to obtain one.

Desirable:

• Qualifications in medical terminology and/or administrative training at Certificate or Diploma level.

• Experience coordinating schedules and using scheduling platforms.

• Knowledge or experience using digital care platforms and/or supporting virtually enabled healthcare services.

About GEM@Home

GEM@Home is part of St Vincent’s Care at Home, a division of St Vincent’s Health Australia providing oversight of at-home healthcare services across SVHA. The service delivers care beyond traditional hospital walls, allowing eligible patients to receive high-quality healthcare in the comfort of their own homes. GEM@Home operates seven days a week and brings together a multidisciplinary team including Geriatricians, Nursing, Allied Health, Pharmacy and Administration, with additional specialist support available as required. This position is based at St George’s Hospital in Kew and reports through the St Vincent’s Care at Home Healthcare division.

Why St Vincent’s?

• Play a meaningful role supporting a service that brings healthcare directly into patients’ homes.

• Join a purpose-driven organisation guided by the values of Compassion, Justice, Integrity and Excellence.

• Work alongside clinicians and healthcare professionals in a collaborative multidisciplinary environment.

• Access salary packaging options to increase your take-home pay.

• Enjoy a monthly Accrued Day Off (ADO) when working full time.

• Access a range of employee discounts, wellbeing initiatives and benefits.

• Take advantage of ongoing learning and professional development opportunities.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service providing a diverse range of adult clinical services. Our work is guided by our values of Compassion, Justice, Integrity and Excellence.

Application

Please submit your CV and cover letter with your application. For further information about the position, enquiries can be directed to 0477 311 265.

Applications will be reviewed as they are received, and the advertisement may close early if a suitable candidate is identified.

Work Rights: Visa sponsorship is not available for this position. Applicants must be an Australian or New Zealand citizen or hold an Australian visa that provides the work rights required for the role.

We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission, and diversity reflects the community we serve. Please visit our website for further information regarding Aboriginal and Torres Strait Islander employment at SVHM.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine-preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations, including influenza vaccination.

This position is subject to applicable Victorian Government vaccination requirements. Successful applicants must meet any requirements relevant to the position. Please contact us if you would like further information.

Closing Date:

26 August 2026 11:59pm

Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [email protected]

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct