PT HR Payroll Coordinator - Ingersoll

Position Title: HR Payroll Coordinator

Location: 274180 Wallace Line, Ingersoll, Ontario N5C 3J7

Shift: 6:00AM, Monday, Tuesday and Friday, 6-8 hours per day

Status: Part Time Permanent

Type: Existing Vacancy

Pay Rate: $23.77 per hour

 

AWC Operations Canada (AWCC) performs many logistics functions. Some of these are real time yard management, real time data transfers, real time vehicle direct locating, dealer delivery, import / export preparations, rail car preparation and switching, rail car loading and unloading, and extensive assembly plant operations.

 

Summary of Position:

The HR Payroll Coordinator provides administrative support to ensure efficient and productive operations as well as provides guidance and support with human resource and payroll related needs.

 

Essential Functions, Duties and Tasks:

Payroll

• Conduct daily payroll duties for hourly unionized associates, such as:
  • Calculating Piecework and entering in time and attendance system (TA)
  • Entering hours worked into TA
  • Entering time off into TA
• Process time off requests for hourly unionized associates (e.g., vacation time, floating holidays, bereavement, jury duty, absences, etc.)
• Conduct weekly payroll closing, utilizing checklists, verify the accuracy and completeness of calculations; submit to Corporate Payroll Team for processing
• Reconcile payroll reports
• Collaborate with operations staff to collect wages and hours data to generate the daily W2R report and submit to corporate office
• Union dues calculation, invoice to Concur and payment
• Unifor PEL fund quarterly
• Vacation Accrual Audits
• AP Enter new hires into HRIS (Autolink)
• Process payroll adjustments in HRIS (Autolink), such as wage increases, in accordance with instructions given and/or collective bargaining agreement
• Issue Payroll Status Change Form for status changes, terminations, and leaves and submit to Corporate Payroll and Corporate Benefits with cc to Regional HR Manager
• Processing status changes, terminations, leaves, including updates in Autolink
• For processing terminations, includes final vacation pay calculation
• ROEs

 

Benefits

• Advise the Regional HR Manager of leaves e.g., medical leave, WSIB, etc.
• Monitor progress in conjunction with the Corporate Benefits Department and Regional HR Manager until the leave has ended
• Track eligibility for health and welfare benefits and provide related reports to the Corporate Benefits Department e.g., monthly eligibility report
• Issue and collect benefit enrollment and beneficiary forms and forward to the Corporate Benefits Department for processing

 

Human Resources

• Responsible for maintaining accurate hourly personnel files (both current and terminated) while ensuring confidentiality is upheld
• Provide front line support for payroll, benefit and human resource questions or concerns. Identify resolution and escalate to the management team
• Maintain reporting for union e.g., seniority list, and provide reports required by the union
• Maintain the facility Attendance Tracker in accordance with the company's policy
• Issue letters of employment as requested
• Gather information to support workplace investigations of hourly unionized associates and/or operational issues
• Monitor facility compliance with policy, procedure, and/or collective bargaining agreement
• Escalates all Human Rights, Employment Standards, WSIB, AODA, etc. issues to the Regional HR Manager

 

Other Duties/Requirements

• Attend various meetings as needed (e.g., Benefits Payroll User Group meeting)
• a positive workplace culture, the facilities open door policy, and the company's value statement "We treat others how they want to be treated"
• Maintain a safe, clean, and organized working environment; notify Manager or Supervisor of any workplace hazards or unsafe condition
• Understand and adhere to AWCC policies, including but not limited to company safety policies
• Other duties as assigned by terminal management and/or Regional Human Resource Manager

 

Knowledge, Skills, and Abilities Required:

• Sound analytical thinking, planning prioritization, and execution skills
• Ability to respond appropriately in pressure situations with a calm and steady demeanor
• Effective attention to detail and a high degree of accuracy
• Must be able to handle confidential information in an ethical and professional manner
• Superior customer service and interpersonal skills with sensitivity to people
• Strong work ethic and positive team attitude
• Strong problem identification and problem resolution skills
• Able to effectively communicate both verbally and in writing
• Highly conscientious, along with an energetic and mature approach to their work

 

Education, Experience, and Minimum Requirements:

• ​Minimum 2 years of vocational/college education in relevant area of study
• Minimum 1 year of payroll administration experience, with a unionized workforce preferred
• Minimum 1 year of human resource experience, in manufacturing or logistics industry preferred
• Good knowledge of payroll systems and internal controls
• Good knowledge of human resource and payroll legislation
• Intermediate level of proficiency with MS Office (e.g., Word, Excel and Outlook)
• Proficient in the use of HRIS and/or payroll systems

 

Working Conditions:

• Work is performed indoors in an office setting

 

Physical Demands Analysis:

Check Physical Demands	Description
1.	Strength
	a.	Standing	ý	5% of time	Speaking with others
		Walking	ý	5% of time	Between work areas
		Sitting	ý	90% of time	Working in office or attending meetings
	b.	Lifting	ý	Up to 10 lbs.	Supplies, equipment
		Carrying	ý	Up to 10 lbs.	Supplies, equipment
		Pushing	ý	Up to 10 lbs.	Office supplies
		Pulling	ý	Up to 10 lbs.	Vehicle doors
2.	Stepping		ý		Retrieving office supplies
	Balancing		ý		Retrieving office supplies
	Climbing		ý		Step ladder to retrieve office supplies
3.	Stooping		ý		Retrieving office supplies, filing
	Kneeling		ý		Retrieving office supplies, filing
	Crouching		ý		Retrieving office supplies, filing
	Crawling		ý		Retrieving office supplies, filing
4.	Reaching		ý		Office supplies, telephone, etc.
	Handling		ý		Office supplies, telephone, etc.
5.	Speaking		ý		Communication with others
	Hearing		ý		Communication with others
6.	Seeing		ý		Reports, computer work, etc.
	Depth Perception		ý		Computer work
	Colour Vision		ý		Computer work, reports

 

Accommodations will be provided throughout the recruitment, hiring and employment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. The company is committed to diversity and inclusivity in employment and welcome applications from individuals with diverse backgrounds.