Contract Coordinator

Hiring Range: $105,460.48 - $116,006.85 USD Annual 

Compensation will be determined based on education, experience and skills. 

BENEFITS: 

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information, click here for our Total Rewards summary.  

ESSENTIAL DUTIES:  

• Contract Administration: Coordinate and oversee the contract administration process across the Road & Bridge Division, working closely with Purchasing, vendors, contractors, management, the County Attorney’s Office, and Risk Management. Ensure contracts comply with County requirements, policies, and financial best practices. Develop, renew, track, edit, and route contracts for approval and execution. Assist with developing Requests for Proposals (RFPs), coordinate the RFP evaluation and vendor selection process, and ensure all required documentation is complete and maintained. Monitor contract-related payments and fees to support budget management and cost control. 

• Vendor and Contract Relationship Management: Manage vendor relationships and contract performance, including negotiating contract terms, service changes, and fees. Monitor vendor compliance and service delivery, identify and address performance or compliance issues, and recommend appropriate corrective actions when needed. Investigate and resolve invoicing and payment issues, respond to contract-related inquiries, and communicate regularly with staff and vendors regarding services and resources. Monitor financial activity and communicate potential issues to the budget manager. 

• Data and Financial Management: Maintain accurate contractor and contract information in databases, spreadsheets, and tracking systems. Monitor contract utilization and fiscal activity, including reviewing reports and contract spending against established dollar limits.  Analyze contract and financial data and provide recommendations to support effective resource management and decision-making. 

• Other Duties: Perform other related duties and responsibilities as assigned. 

QUALIFICATIONS: 

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience. 

Minimum Qualifications:  

• Bachelor’s degree from an accredited college or university in business administration, public administration, finance, contract management, or a related field; and 

• Three (3) years of progressively responsible experience in contract administration, procurement, vendor management, financial administration, or a related field. 

• Equivalency: A bachelor’s degree may substitute for an associate degree and five (5) years of experience or a high school diploma/ GED and six (6) years of experience. 

Preferred knowledge, skills and abilities: 

• Experience in contract administration and vendor management, preferably in a public sector or government environment. 

• Strong knowledge of procurement practices, including Requests for Proposals (RFPs), vendor selection, contract management, and compliance requirements. 

• Experience with budget management, procurement processes, and contract-related financial activities, including authorizing payments and working collaboratively with financial analysts. 

• Proficiency with Workday, particularly budget and procurement functions. 

• Proficiency with Microsoft Office applications, with strong skills in Microsoft Excel. 

• Excellent organizational skills and attention to detail, with the ability to manage multiple contracts, stakeholders, priorities, and deadlines simultaneously. 

• Strong written and verbal communication skills, with the ability to effectively communicate and collaborate with vendors, Procurement, Finance, management, and other internal stakeholders. 

• Ability to work independently, exercise sound judgment, and take ownership of contract administration responsibilities. 

• Ability to monitor and maintain compliance requirements in collaboration with internal teams and stakeholders. 

Additional Job Information: 

• A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer.  

• Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references for all positions.  

Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [email protected]. This contact is for accommodation requests only and cannot provide application status updates.