Project Assistant

Project Assistant - IDEA

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Project Assistant, in our IDEA team ( Independent DMC & Endpoint Adjudication ) at ICON, you will provide vital support in coordinating project activities, managing administrative tasks, and facilitate communication across departments.

What You Will Do:

Key responsibilities include:

• Supporting the IDEA project managers and teams by scheduling meetings, preparing agendas, and documenting action items and meeting minutes.
• Managing project documentation and ensuring all relevant files, records, and data are up to date and accessible to the team.
• Coordinating communication between cross-functional teams and departments to facilitate the smooth execution of projects.
• Tracking project timelines, milestones, and deliverables to ensure projects remain on schedule and addressing any issues that arise.
• Assisting with the preparation of reports, presentations, and other materials to support project progress and decision-making.

Your Profile:

Required qualifications and experience:

• Prior administrative experience ideal
• Excellent organizational and multitasking skills, with the ability to prioritize and manage multiple project tasks effectively.
• Strong communication and interpersonal skills, with a collaborative approach to working across departments and diverse teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools is advantageous.
• Detail-oriented, proactive, and adaptable, with a strong commitment to supporting innovative and data-driven projects.
• Willingness to travel as required (approximately 5%)

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Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply