Sheriff's Management Assistant I/II

WHAT WE OFFER

The County of Ventura offers an attractive compensation and benefits package that includes:

• Merit Increases– New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards.  Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase. 
• Educational Incentive– An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree.  
• Bilingual Incentive– Based on agency need, proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III). 
• Vacation Accrual– New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked. 
• Sick Leave- Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods. 
• Deferred Compensation- Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions. 
• Health Plans– Full time employees are given a flexible credit allowance to offset the purchase of medical, dental, and/or vision insurance for you and your dependents.
  • Tier I - Employee only - $463.99 per biweekly pay period
  • Tier II - Employee plus one dependent - $834.32 per biweekly pay period 
  • Tier III - Employee plus family - $1,024.11 per biweekly pay period  
• Flexible Spending Accounts- Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses.
• Pension Plan- Participation in the County's defined benefit pension plan, which has reciprocity with CalPERS.
• Holidays- 13 paid days per year which includes a scheduled floating holiday.
• Additional Benefits- Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program.

• Screens incoming correspondence, arranging items by priority for the administrator's reply, referring matters to other staff as appropriate and preparing correspondence regarding matters not requiring the administrator's personal attention;
• Acts as the administrator's receptionist, screening office and telephone callers, referring inquiries as appropriate and personally assisting those whose business does not require the administrator's personal attention;
• Makes appointments and arranges conferences and meetings for the administrator, exercising considerable discretion in commitment of the administrator's time;
• Researches, compiles, and organizes information for use by the administrator in the completion of reports, recommendations, and special projects, preparing reports and projects for the administrator's approval upon request;
• Performs filing, copying, scanning, and related tasks as required;
• Prepares and maintains a variety of office files and records, making appropriate recommendations for changes in clerical and office procedures as necessary;
• Serves as liaison between the administrator, staff, and representatives from other departments and agencies, personally transmitting messages, requests and instructions as appropriate;
• Relieves the administrator of routine personnel, budget, timekeeping, and purchasing tasks and other operational details as necessary;
• May be assigned duties which involve clerical accounting or bookkeeping; and 
• Performs other related duties as required.

• Experience using Microsoft Excel, Word and PowerPoint

• Experience in Ventura County Human Resources Payroll (VCHRP)
• Experience in Ventura County Financial Management System (VCFMS) or similar financial software
• Excellent organizational, time management, interpersonal and communication skills

• Correct English usage, grammar, spelling, vocabulary and punctuation.
• Modern office methods and procedures, including business correspondence, filing, standard office equipment, and computer proficiency.

• Customer service using professionalism and patience.
• Verbal and written communication both inside and outside the organization.
• Interpersonal skills using tact and courtesy.

• Understand departmental organization, policies, and procedures and the County governmental structure. 
• Compose clear and concise correspondence independent from oral or written instructions.
• Establish and maintain clerical procedures and standards.
• Independently perform a variety of administrative assignments.
• Establish and maintain effective working relationships with coworkers, representatives of other agencies, and the public.
• Effectively work with the public in situations requiring tact and poise.