Junior Event Producer

POSITION SUMMARY: Established in 1989, Thierry Isambert Culinary and Event Design (TICED) has created 

exceptional dining experiences at venues in South Florida for more than 30 years. This is a salaried, Junior Event 

Producer position exists to support the Senior Event Producer to sell, create, and coordinate catered events. 

The incumbent in this position must be detail-oriented, organized, and able to successfully operate within a fast

paced working environment. Additionally, the incumbent will work under the direction of the Senior Event 

Producer. Upon Successful completion of the probationary period, the incumbent will be promoted to Event 

Producer.

• Junior Event Producers do not receive commission. 

ESSENTIAL DUTIES & RESPONSIBILITIES: 

The job duties listed below are representative of the essential job functions and are not exclusive.  Duties, 

responsibilities, and activities may change, or new ones may be assigned with or without prior notice. 

• Assists with planning and coordinating weddings, socials, and corporate events at various 
• venues. 
• Provides support to the Senior Event Producer and Event Producers. 
• Assists with contacting potential customers during qualifying calls. 
• Assists with the preparation of proposals using Catering software. 
• Uses catering software to prepare floor plans for events. 
• Incorporates production elements including lighting, entertainment, and design requests. 
• Coordinates tastings to demonstrate the execution of client food and preparation requests. 
• Obtains client confirmation, sends contracts, invoices, and collects payments. 
• Places rental orders and ensures accuracy to avoid event-day issues. 
• Assists with coordinating scheduling, operations, and kitchen departments. 
• Effectively communicates with all departments to ensure events are produced flawlessly. 
• Confirm setup, seating, and staffing requirements with scheduling.
• Creates a supervisor’s packet that includes pertinent event information.
• Creates a sales report on a weekly basis by Monday evening to be sent to the sales Manager. 
• Follows up weekly with sold and pending clients to ensure customer satisfaction. 
• Maintains contact and makes updates and revisions to existing proposals. 
• Creates and maintains party files with pertinent information (i.e., rental orders, floor plans, 
• etc.). 
• Assists with the coordination of vendor load-in, and load-out times for the day of the event. 
• May conduct event walkthroughs using a checklist, also takes notes and pictures of the setup details. 
• Ensures all details are being executed properly during event setup. 
• Follows up with the client after the event to ensure satisfaction. 
• Creates invoices, submits payments, and negotiates with vendors. 
• Ensures payments are received in time. 
• Prepares vendor invoices for approval to submit to accounting. 
• May be required to meet and exceed sales goals set by the company. 
• Event Producers are required to attend networking events to promote the company and gain potential business whether or not you are present for the entire event. 
• Maintains awareness of trends in the industry. 

JOB SKILLS AND ILLUSTRATIVE TASKS: 

• Organizational skills: Organizational proficiency is needed to ensure that all variables related to coordinating an event are properly controlled and accounted for to ensure a successful outcome. 
• Communication skills: Effective communication is required to ensure all parties are in sync and 
• clearly understand the physical and logistical requirements associated with each event. 
• Problem-solving skills: Some things potentially can and will go wrong at every party. When and 
• If that occurs, Event Assistants must be prepared to remain calm and identify the best possible 
• options and a solution to solve the problem. 
• Computer proficiency: To be successful, Event Assistants must be able to utilize computer software packages to get the job done. 
• Social and emotional intelligence: Event Assistants are expected to be team players and to work cooperatively with others to ensure the success of the organization. 

ADDITIONAL RESPONSIBILITIES: 

• Junior Event Producers protect the organization's value by keeping relevant information 
• confidential. 
• Junior Event Producers represent the company in conferences, print ads, networking events, 
• bridal shows, etc., to promote the brand and increase clientele. 
• Junior Event Producers enhance the reputation of the company by accepting ownership for 
• accomplishing new and different requests; exploring opportunities to add value to each event 
• produced. 
• Junior Event Producers carry out administrative tasks and duties as required. 

MINIMUM REQUIRED QUALIFICATIONS/SKILLS: 

• Must possess a High School diploma, or its equivalent, in Hospitality, Catering, Business Management, or related 
• field. Must have 1-2 years of Hospitality, Event planning, or Catering Experience. 

• Experience with Catering software (e.g., Caterese or AllSeated preferred) and Microsoft Office Suite software 
• (Word, PowerPoint, Excel, Outlook) are required. Excellent organizational skills, interpersonal skills, and the 
• ability to multi-task are required. The employee must show competency with computer business applications and 
• programs. Must have excellent verbal and written communication skills (bilingual preferred). 

WORKPLACE CIVILITY REQUIREMENTS & ATTRIBUTES: 

• Represents the company with a positive demeanor both internally and externally 
• Participates fully as a team member, completing all requirements assigned in a timely manner 
• Treats all employees, clients, and vendors with dignity and respect 
• Works cohesively with team members and all coworkers 
• Displays a positive attitude through supportive behaviors, problem-solving, and 

               communication skills (both verbal and written communication) 

• Acts in a professional manner at all times to maintain a positive work environment 
• Utilizes excellent written and oral communication skills 
• Maintains a professional client relationship to properly represent Thierry Isambert Culinary & 
• Event Design and facilitate repeat business 

PHYSICAL DEMANDS: 

• The physical demands described represent those that must be met to successfully perform the 

essential functions of this job. On occasion, it may be necessary to do the following: 

• Lift and carry or manipulate items of up to 35 lbs. 
• This position may also require occasional travel to other company locations if necessary 
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, 
• bend, use hands, operate a computer, and have specific vision abilities, including close and 
• distance vision, and the ability to adjust visuals while working with a computer and other 
• business equipment 

Reasonable accommodation may be offered to enable qualified individuals with a disability to perform the essential functions of the job. 

• EEO STATEMENT: 

Thierry Isambert Culinary & Event Design is an Equal Opportunity Employer. All qualified applicants will receive 

consideration for employment regardless of and will not be discriminated against on the basis of race, color, 

religion, sex, national origin, sexual orientation or expression, age, gender identity, pregnancy or breastfeeding, 

disability, genetic information, marital status, protected veteran status, or other status protected by state or 

federal law.