Supply Chain Support Service Provider

The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

SCOPE OF WORK

The service provider will provide temporary support to the Supply Chain (SC) department for three months. The assignment will support timely processing of routine SC activities, completion of outstanding administrative tasks, and maintenance of accurate and complete documentation

KEY Deliverables

The Supply Chain contractor will be engaged in the following activities:

·       Generate all required procurement documentation and maintain records and files in an impeccable manner.

·       Ensure effective coordination between Program, SC, finance, and vendors for procurements related to programs and financial matters.

·       Assist program staff with raising procurement initiation forms (PIFs) and provide price estimations of goods requested when possible.

·       Support the RFQ processes – segregation of duties

·       Conduct regular market surveys.

·       Prepare payment requests and collect all needed documents to facilitate payment submission, and coordinate with Finance Department to make sure the payments are delivered to the suppliers.

·       Support medications Receiving process and Registration over Integra System.

·       Update Inventory records

·       Assets monitoring, reporting and follow up

·       Coordinate transportation of procured items to other IRC locations.

·       Update relevant staff about the status of his/her request and delivery and maintain regular contact with supervisor on matters of procurement.

·       Consistently update the Integra System.

·       Support and manage all staff transportation activities

·       Any other task related to the supply chain activities within the scope of this TOR.

DELIVERABLES & PAYMENT

Payment will be made monthly in Jordanian Dinars (JOD) upon verification of the completed deliverables and submission of relevant documents. Payment for each deliverable is subject to its percentage of completion as verified by the supervisor.

REQUIREMENTS

Education: University degree in Business Administration, Logistics, Supply Chain, Procurement or any other related field

Work Experience: not less than 2 years of experience in supply chain and logistics

Demonstrated Skills and Competencies:

·       Professional in Computer skills (Microsoft office applications/Internet skills).

·       ERP system experience

·       Strong sense of personal integrity.

·       Attention to detail.

·       Ability to multi-task.

·       Self-Organized.

·       Team spirit and problem-solving abilities.

·       Good communication skills.

Language: Very good command in Arabic and English, both writing and speaking

Preferred:

Minimum 1-year professional experience in supply chain (procurement, Inventory, Assets & Transportation) preferably with an INGO.

This service is based in Amman. The security situation in the IRC intervention areas is calm, and the security department of IRC shares regular security updates to keep the management and staff informed about the new developments.

GENERAL CONDITIONS

·       This is a service contract and does not create an employment relationship between the contractor and the IRC.

·       The contractor must adhere to the IRC Way – Global Standards for

Professional Conduct and IRC policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

This TOR can be modified at any time according to changes in the IRC activities or in the context.

Professional Standards: All International Rescue Committee workers must adhere to the core values and principles outlined in IRC Way - Standards for Professional Conduct. Our Standards are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Safeguarding, Conflicts of Interest, Fiscal Integrity, and Reporting Wrongdoing and Protection from Retaliation. IRC is committed to take all necessary preventive measures and create an environment where people feel safe, and to take all necessary actions and corrective measures when harm occurs. IRC builds teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

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