Purchasing & Contract Support Coordinator - Contract Administrator II - Hybrid

This position is only open to Colorado state residents.

Note: This posting may fill more than one vacancy.

Thank you for your interest in working for the State of Colorado. Join us and find meaningful work in public service to our state and its residents, helping to make Colorado a great place to live and work in. Please watch the short video below for tips on applying. Apply for a job with the State of Colorado

To learn more about what happens after you apply for a position with the State of Colorado, please watch the short, informative video. What Happens After You Apply

Colorado for All Philosophy: Colorado for All means working toward a Colorado where everyone has the opportunity to succeed. It means we support the basic human rights of our neighbors regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education level, disability, socio-economic status, or any other visible or invisible identity.

The Department of Personnel & Administration (DPA) is the foundation for dependable state government, leading with responsiveness, integrity, and teamwork. We provide services to other government agencies and all Coloradans by taking bold initiative toward a government with engaged employees, innovative solutions, and constructive partnerships.

DPA provides a wide range of programs and services, from custodial & maintenance to financial and human resources support, which assist other state agencies in fulfilling their missions.  At DPA, there are countless opportunities to contribute to meaningful work that supports and serves the people of Colorado. The wide variety of positions in DPA allow individuals to learn about state operations and provide for long-term career growth.

If your goal is to build a career that makes a difference and build greater public confidence in good government, consider joining the dedicated people of the State of Colorado; it's a chance to combine your expertise with public service. Our professionals strive to support state government and the residents of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more.

Good Government Starts Here!

Why We Want You:

We want your expertise, positive energy, drive to succeed, and love of this great state as we work to elevate the expectations Coloradans have of their government.

What You'll Get From Us:

In return for the skilled work you do, DPA provides a competitive compensation and benefits package to accompany employment opportunities. Please see the Benefits Overview video for details on the benefits offered to employees.

This position exists to perform purchasing and contracting operations for the Department of Personnel & Administration (DPA) in accordance with established state standards and technical practices.

Duties include carrying out defined solicitation processes by gathering required documentation, posting solicitations, serving as a primary point of contact, and facilitating evaluation and award workflows following established guidelines. The position also executes standard contracting tasks, including preparing purchase orders, applying standard vendor terms, and processing routine contract renewals or modifications by selecting appropriate, existing solutions from established alternatives. Issues are addressed by applying patterned rules and standard operating procedures.

A summary of the duties and responsibilities will include, but are not limited to, the following:

Solicitation Operations & Support

• Carries out daily operations for the solicitation lifecycle (such as Requests for Proposal (RFP), Documented Quotes (DQ), Invitations for Bid (IFB), Invitations to Negotiate (ITN), and Requests for Information (RFI)) using established practices and standardized methods. 

• Assists program managers by applying pre-existing Statements of Work (SOW) templates and standard specifications, posts and tracks solicitations in CORE following clear procedures, and assists in coordinating standard evaluation procedures and award processing. 

• Follows established State Procurement Code, Rules, and State Fiscal Rules to ensure routine solicitation activities align with standard legal and policy requirements.

Contract Administration & Processing:

• Executes standard contracting tasks from initial drafting through final processing for assigned routine projects. 
• Applies established contract templates, selects standard terms and conditions from approved alternatives, processes contract execution, and issues purchase orders for goods and services. 
• Coordinates routine reviews with standard approval parties (including internal stakeholders, the Attorney General’s Office, State Controller's Office, State Risk Management, and OIT) per defined routing workflows. 
• Applies standard State Fiscal Rules and Colorado Procurement Code guidelines to select appropriate pre-approved language for contract documents. 
• Identifies the standard commitment voucher type for each project based on established criteria and routing requirements. 
• Tracks contract and purchase order expiration using standard system reports to ensure timely renewals via established procedures. 
• Refers non-standard contract modifications or post-execution issues to Contract Managers or higher-level staff as appropriate.

Operational Guidance & Technical Assistance:

• Provides practical guidance and technical assistance to internal staff and external vendors on routine policies, standard procurement procedures, established contract terms, and fiscal rules.
• Monitors division compliance with established fiscal rules, procurement codes, and operating guidelines, identifying standard process corrections when needed.
• Assists the Procurement team with delivering routine department-wide trainings and maintaining standard operating procedure documentation.

Administrative Duties & Professional Engagement

• Maintains routine records in the Contract Management System (CMS) and enters encumbrances in CORE following structured entry standards. 
• Performs routine checks of division commitment vouchers, generates scheduled expiration reports, and communicates standard renewal timelines to programs.
• Attends assigned meetings and standard operational trainings as directed to stay aligned with established procurement practices and unit procedures.

*A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, but may be attached. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes will not be reviewed for minimum qualification screening. If it is determined that you meet the minimum qualifications, your application will also be used as part of the comparative analysis process to identify a top group for further consideration.

This position is advertised in line with the Governor’s executive order (Executive Order 2022 015) focused on skills-based hiring practices that focuses on the knowledge, skills, and abilities specific to the job and aligns the hiring process accordingly. Skills-based hiring reduces potential barriers for applicants and allows for reduced bias in the hiring process by providing a direct description of skills that are unique to the duties assigned to the position with a recognition that the applicant may have developed these skills through education, training or past experiences.

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application. 

Class Code & Classification Description:

H1H2XX

CONTRACT ADMINISTRATOR II

Minimum Qualifications: 

Experience Only:
At least five (5) years of relevant experience in procurement, purchasing, or contract administration

OR

Education and Experience: 
A combination of related education and/or relevant experience in procurement, purchasing, or contract administration equal to at least five (5) years.

The exceptional candidate will possess the proven ability or accomplishment in the following preferred qualifications:

• Current or previous State of Colorado experience related to the work assigned to the position. If no State experience, experience in public-sector purchasing generally.

• Experience with solicitation documents (such as Request for Proposals, Documented Quotes, etc.), evaluations, and awards

• Experience with contract development

• Ability to interpret, apply, and explain laws, rules, policies and procedures

• Exposure to the Colorado Fiscal Rules and the Colorado Procurement Code and Rules

• Strong analytical and problem-solving skills with a high attention to details

• Strong customer service and project management skills.

• Excellent written and verbal communication skills
  
  

Conditions of Employment:

• A pre-employment criminal background check will be conducted as part of the selection process.

Appeal Rights:

An applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website,https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Employment Philosophy: The State of Colorado strives to build and maintain workplaces that value and respect all Coloradans. We are building a Colorado for All through a commitment to equal opportunity and hiring based on merit and fitness. The State is committed to non-discriminatory practices in hiring, employment, and advancement opportunities.

Accommodations: The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Heather Siegal [email protected]