Contract and Grant Administrator II

Job Title

Contract and Grant Administrator II

Agency

Tarleton State University

Department

Research Operations

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Contract and Grant Administrator II in the Division of Research. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee. 

  

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate. 

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The Contract and Grant Administrator pursues, negotiates, and administers sponsored programs; oversees the post-award process; reviews and processes agreements (both financial and non-financial); negotiates contract terms; informs faculty and college personnel of special contractual requirements; ensuring compliance with University guidelines; and providing training to University personnel on grants and contracts administration. Duties are performed at various levels within the defined title.

Work location is Stephenville, Texas with normal in-office work hours of Monday to Friday from 8am to 5pm or as work requirements indicate which may include afterhours.

Essential Job Duties

• Assist in post-award process for sponsored programs; monitor deadlines.

• Assist in preparing initial and revised budgets.

• Assist with the preparation of non-disclosure agreements.

• Assist with the preparation of sub-awards.

• Monitor agreements for compliance with contractual requirements.

• Advise faculty in interpreting and adhering to sponsor and University guidelines.

• Monitor appropriateness of expenditures on awards and sub-awards

• Correspond with sponsors and sub-recipients regarding performance issues.

• Process modifications to existing agreements

• Assist faculty with the preparation and submission of reports.

• Assist in closing-out awards and sub-awards.

Required Education and Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Five years of related experience

Knowledge Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to multitask and work cooperatively with others.

• Strong verbal and written communication skills.

• Ability to present information clearly and concisely.

Supervision of Others

• Generally, does not supervise

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $49,000 up to $53,900 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered.  Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.  Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.