Part Time Staffing Coordinator / HR Coordinator & Event Day Attendant

POSITION: Part‑Time Staffing Coordinator / HR Coordinator & Event Day Attendant                 

DEPARTMENT:  Human Resources

REPORTS TO: Human Resources Manager             

FLSA STATUS: Non-Exempt, Hourly 

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.

Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component — feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking — of world-class live events and venues.

The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!

THE ROLE

The Part‑Time Staffing Coordinator / HR Coordinator & Event Day Attendant is responsible for workforce scheduling, staffing coordination, and HR administrative support for Pechanga Arena San Diego. This role ensures all events are properly staffed and compliant with collective bargaining agreements (CBAs), labor rules, and company policies.

This position also provides on‑site operational support during event days, assisting with employee check‑in, attendance tracking, and general workforce coordination to ensure smooth event execution.

KEY RESPONSIBILITIES

Staffing & Scheduling (Pechanga Arena Operations)

• Coordinate staffing and scheduling for Culinary, Wearhouse and Food & Beverage departments onsite at Pechanga Arena San Diego.

• Review event calendars and staffing forecasts for concerts, hockey games, family shows, trade shows, and other arena events.

• Partner with department managers to determine staffing levels for each event.

• Build, maintain, and publish schedules in alignment with seniority provisions, classifications, and employee availability.

• Ensure schedules are posted and distributed according to established timelines.

• Maintain accurate seniority lists, availability records, scheduling rosters, and call logs.

• Process employee availability forms and time‑off requests.

• Identify and communicate staffing shortages in advance of events.

• Coordinate temporary staffing needs as directed.

• Generate staffing and labor reports for management review.

Human Resources Support

• Assist with onboarding and new hire processing, including I‑9 verification and paperwork completion.

• Maintain employee personnel files and confidential records.

• Support HR data entry and administrative tasks.

• Assist with payroll and scheduling discrepancy research.

• Help with uniform distribution, tracking, and returns.

• Support HR audits, reporting, and compliance initiatives.

• Maintain confidentiality of all employee data.

Event Day Attendant Duties (Pechanga Arena)

• Support event operations on game days, concerts, and special events.

• Assist with employee check‑in and clock‑in/clock‑out procedures.

• Direct staff, temporary workers, and volunteers to assigned locations within the arena.

• Set up and break down check‑in stations, employee meal areas, and other staff support zones.

• Monitor attendance, timekeeping accuracy, and staff readiness throughout the event.

• Serve as a first point of contact for employee questions or issues during events.

• Ensure all associates follow safety protocols and arena procedures.

• Collect, organize, and distribute uniforms as needed.

Compliance & Communication

• Maintain compliance with labor laws, and Legends Global policies.

• Serve as a resource for scheduling procedures and staffing rules.

• Communicate proactively with employees, supervisors, and HR regarding scheduling updates.

• Participate in employee engagement and HR support activities as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

• High school diploma or equivalent required.

• Prior experience in workforce scheduling strongly preferred.

• Familiarity with event operations, ideally in arenas or similar venues, preferred.

• Knowledge of scheduling rules, seniority systems, is a plus.

Skills & Abilities

• Strong organizational skills and attention to detail.

• Ability to manage multiple priorities in a fast‑paced, event‑driven environment.

• Excellent communication and interpersonal skills.

• Strong customer service and problem‑solving abilities.

• Proficiency in Microsoft Office (Excel, Outlook).

• Experience with scheduling systems (ABI, Workday, ADP, etc.) preferred.

• Ability to work independently and as part of a team.

• Comfort working with confidential information.

ESSENTIAL FUNCTIONS & WORK ENVIRONMENT

• Must be able to remain on feet (standing/walking) for extended periods.

• Must be able to lift, carry, and move items as needed for event setup.

• Ability to work flexible and non‑traditional hours, including nights, weekends, and holidays.

• Must remain calm and effective in high‑energy, high‑volume event environments.

• Strong attention to safety and adherence to venue protocols is required.

ADDITIONAL INFORMATION

This is a part‑time, event‑based role based at Pechanga Arena San Diego. The position is ideal for someone who enjoys both HR coordination and hands‑on event operations, and who thrives in a dynamic sports and entertainment environment.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Salary: $21/hr-$23/hr

WORKING CONDITIONS

Location: On Site

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.