Outreach Specialist

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Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Outreach Specialist

Job Summary:

The Outreach Specialist with the Nelson Institute for Environmental Studies will provide administrative support and event planning for the Center for Culture, History, and Environment (CHE), the Center for Ecology and the Environment (CEE), the Office of the Dean, and seasonal event assistance for the Advancement team.  This position will report to the Administrative Assistant Director and be a member of both the Nelson Institute Business Services team and the Nelson Administrative Services team, where they can find guidance and a sense of community. They will be responsible for a set of similar tasks in support of these centers/programs. Specific tasks for the Centers are detailed below. 

CEE: The Outreach Specialist will provide program coordination, outreach, and event planning for CEE, which includes planning and organizing recurring annual CEE events, coordinating and managing budgets and expenditures for CEE outreach activities, developing outreach and communications materials, providing support to student members of CEE, and planning and facilitating meetings of the CEE Executive Committee (including scheduling and agenda development), and related support to the CEE Director. 

CHE: The Outreach Specialist will provide administrative assistance to CHE related to logistics management, including but not limited to: annual member elections, coordination of awards, monthly agenda development, catering orders, working with speakers, meeting scheduling, managing applications and acceptance/renewal of affiliates, graduate certificate management, and related support to the CHE Director. The Outreach Specialist will also coordinate community activities and events, manage the CHE social media accounts, promote CHE events, and manage the cloud-based archives and files for CHE. 

Dean’s Office & Nelson Advancement team: The Outreach Specialist will provide administrative support to the Dean’s Office and to seasonal events for the Advancement team. 

75-100% FTE (4 days or 5 days/week, based on candidate preference) 

Key Job Responsibilities:

• Schedules and secures resources and communicates logistics in support of an outreach program

• Leads the implementation of programs, policies, and procedures through oversight of day-to-day activities for program staff and student and community volunteers

• Delivers outreach program content and materials to community members

• Researches, develops, and facilitates outreach program content and materials

• Identifies, promotes, and maintains external partnerships to support the outreach program

• Develops and evaluates curriculum and programs and provides recommendations for improvement

• May assist with the monitoring of outreach program budget spending

Department:

Nelson Institute for Environmental Studies, Business Services

Compensation:

Minimum salary $50,000. Actual pay will be determined at time of hire and will be based on experience and qualifications 

Required Qualifications:

• At least 1 year of office clerical work experience  

• Event planning experience  

• At least 1 year of customer service experience 

Preferred Qualifications:

• Familiarity with the UW-Madison campus event spaces, policies, and procedures • Experience with purchasing and expense reimbursement at a UW Institution  

• Background or interest that includes in ecology, environmental science, or related fields 

Education:

REQUIRED: Bachelor’s degree required 

How to Apply:

• Candidates will be required to upload a cover letter referring to related work experience and a resume/CV detailing educational and professional background.  In your cover letter, please demonstrate your ability to meet the required qualifications. Please also provide brief answers to the following specific questions. 1) Have you ever made a catalog purchase in ShopUW+ through Workday? 2) How many people attended the largest event you helped to coordinate? 3) At an event, would you rather greet the guests or keep track of the event expenses?

*** Failure to respond to the questions provided or to upload all required materials may result in your application not being considered. ***

• Candidates will also be presented with the option to manually enter Certifications, Education, Languages, and Website information.

• Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employee F1 STEM OPT Extension participants. 

Contact Information:

Lili Gagliano, [email protected] 

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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