Policy & Governance Specialist

Job Description Summary:

In charge of the organization's internal regulations such as directives, policies, work procedures, etc. They are responsible for the creation, updating, management, and distribution to employees within the Group Controller function.

The job role requires a highly structured individual who is able to sequence, prioritize and execute the responsibilities in a timely manner.  Good attention to detail is critical to ensure completeness and accuracy of information collected, disseminated and entered.

Job Description:

Policy Administration Assistant

• Coordinating the development of policies and other regulations 

• Analyzing, monitoring, measuring, reviewing, and continuously improving company policies and regulations

• Ensuring the distribution of directives in the company

• Oversee and participate in the production of reports, documents, briefings, and surveys around company regulations

Audit & Investment Committee administrator

• Coordinate the monthly scheduling and preparations for the audit and investment committee meetings

• Prepare and circulate the minutes of meetings and subsequent approval documentations post committee meetings

• Ensure the committee meetings are carried out inline with meeting charters

Risk & Controls Management

• Prepare and analyze Controls and Compliance performance reporting for all businesses

• Assist the maintenance of Group-monitored risks, and assist in preparation, execution and follow up activities of Controls Assurance Review Programmes.

• Ensuring that people in the company are familiar with the directives and understand them related to Risk management

• Assist the administration of the SAP GRC system to maintain the Access and Process Control parameters and framework

Program/Project Management and Delivery

• Development and maintenance of project management and reporting standards

• Monitor and enforce standardization of project management practices

• Support program and project management office activities in status, progress, issue, risk, cost management and reporting

• Support process architects/project manager as project analyst to design process and controls, perform data analysis and perform change management

Job Requirement:

• Min Bachelor Degree in Finance/Accounting from reputable university.

• 8-12 years’ experience experienced working within risk, policy, controls and compliance committees and/or workgroups.

• Proven track record of performing analytical deliverables and meeting administrative work task.

• Experience in controls and compliance is a plus.

• Proficient in the usage of MS Office suite of tools (Word, Powerpoint, Excel, Outlook) and knowledge of SAP system is an added value.

• Good proficiency in usage of administrative tools – e.g., meeting / participant availability checking, and minutes of meeting & letter preparations.

• Demonstrated ability to understand and adhere to corporate governance policies and guidelines in carrying out administrative tasks

• Good language proficiency in Bahasa Indonesia and English, both written and spoken.

• Demonstrated aptitude to pick up new skills quickly on the job and possess an open learning attitude to explore beyond own boundaries of responsibilities

• Good communication skills including written and verbal communications as well as visualizations

• Knowledgeable with investment measurements and ratios is an added advantage

• Familiar with agri-business industry terminologies is an added advantage

• Understanding of accounting concepts and standards is an added advantage

"Our company has never levied any fees for the recruitment process nor has it required to order tickets and accommodation through a certain travel agent or certain person"