Administrative Assistant

About Us:We are a dynamic graphic design company that creates innovative visual solutions for our clients. We value creativity, collaboration, and organization, and we’re looking for an Administrative Assistant to keep our team running smoothly.Responsibilities:  Manage daily office operations, including scheduling, correspondence, and document organization  Handle phone calls, emails, and client inquiries professionally and promptly  Assist graphic designers by organizing project files, assets, and deadlines  Coordinate meetings with clients, vendors, and internal teams  Maintain office supplies, place orders, and liaise with vendors  Prepare reports, presentations, invoices, proposals, and contracts  Track project timelines, budgets, and deliverables  Organize and maintain digital and physical design assets and archives  Support marketing efforts, social media updates, and client-facing events  Assist in onboarding new team members and other administrative tasks as neededQualifications: High school diploma or equivalent; Associate’s or Bachelor’s degree in Business, Communications, Design or related field preferred  Previous administrative experience, preferably in a creative, marketing, or design environment  Familiarity with graphic design workflows and terminology is a plus  Proficiency in Microsoft Office Suite  Basic knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign) is advantageous  Experience with project management or collaboration tools  Strong organizational, multitasking, and time-management skills  Excellent verbal and written communication skills  Professional, client-oriented, and team-focused mindsetRequirements:  Minimum 1–3 years of experience in administrative support  Ability to handle multiple tasks and deadlines in a fast-paced creative environment  Attention to detail and accuracy in all tasks  Reliable, punctual, and able to maintain confidentiality  Adaptable and proactive with a problem-solving attitudeBenefits:  Competitive salary  Opportunity to work in a creative, collaborative environment  Professional development and growth opportunities  Flexible working hours