Provincial Program Coordinator – Tete

Provincial Program Coordinator – Tete – EpiC Global Health Security (GHS) and WASH

Job Code: PROG11014

Job Family: Programs Compensation Band: LL

Job Summary:

The Provincial Coordinator – Tete will provide technical, operational, and coordination support for the implementation of GHS and WASH activities at provincial and district levels. The position will serve as a key liaison between FHI 360, provincial authorities, district government structures, health and WASH stakeholders, and other implementing partners to ensure coordinated, timely, and high-quality implementation of project activities. The position will support an integrated provincial model that strengthens public health emergency preparedness and response while advancing WASH systems, services, and practices that contribute to improved public health outcomes. The coordinator will contribute to strengthening government ownership, coordination, quality improvement, documentation, and sustainability of project-supported interventions. The position will be based in Cidade de Tete, with frequent travel within Tete Province to provide technical and operational support to districts. This position reports to the Technical Director – Quality Improvement.

Accountabilities:

Programmatic Management:

- Supports management team through coordination of project resources (people), planning for deliverables, and leading meetings.

- Serve as the primary FHI 360 provincial coordination focal point for GHS and WASH activities in Tete Province.

- Support coordination and harmonization of GHS and WASH activities with government priorities, provincial plans, and relevant national strategies and guidelines.

- Support provincial and district teams to develop, implement, and monitor activity plans, ensuring timely delivery of project-supported interventions.

- Identify implementation bottlenecks, operational challenges, and coordination gaps and support teams to develop practical solutions.

- Promote integration and complementarity between GHS and WASH interventions where appropriate.

Monitoring, Reporting and Documentation

- Work closely with technical and M&E teams to ensure timely collection, review, validation, and use of project data.

- Monitor implementation of GHS and WASH activities against approved workplans, targets, indicators, and timelines.

- Contribute to preparation of periodic project reports, technical updates, success stories, case studies, and other project documentation.

- Track implementation challenges and corrective actions and provide timely updates to project leadership.

- Support documentation of results, lessons learned, innovations, and best practices to inform project adaptation and scale-up.

- Ensure project activities and results are appropriately documented in accordance with FHI 360 and donor requirements.

Partnership, Coordination, and Representation

- Maintain strong working relationships with provincial government authorities, including relevant SPS/DPS and WASH sector structures, district administrations, and other government entities.

- Participate in relevant provincial coordination mechanisms, technical working groups, emergency preparedness and response structures, WASH coordination forums, and other stakeholder platforms.

- Coordinate with NGOs, development partners, UN agencies, private sector actors, community organizations, and other stakeholders involved in GHS and WASH activities.

- Promote collaboration and complementarity among project partners and government stakeholders.

- Represent FHI 360 professionally and contribute to strengthening the organization’s technical and programmatic relationships at provincial level.

Programmatic Administration:

- Support projects knowledge management initiatives in documenting approaches and achievements.

- Provides context and framing in project reporting.

- Ensures document management site is used appropriately by project team.

- Provides operations support, e.g., writes position descriptions, participates on staff interview panels, and serves as hiring manager as needed.

- Conducts new hire onboarding on department procedures and administrative processes. May liaise with Corporate on matters concerning data integrity associated with HR systems, team finance system, etc. and other administrative matters delegated by senior project staff.

Finance Support:

- Support assigned projects in areas including start-up, work planning, budget development, project reporting, and general problem-solving.

- Provide on-going programmatic and financial oversight to assigned projects, including monitoring of spending rates, sub-awards, deliverables, reports, etc.

Applied Knowledge & Skills:

- Advanced knowledge of project management concepts and practices.

- Practical knowledge of WASH programming, including water, sanitation, hygiene, WASH in health care facilities, or related public health interventions.

- Understanding of the linkages between WASH, infection prevention and control, disease prevention, and public health emergency preparedness and response.

- Strong understanding of provincial and district health systems and government coordination structures in Mozambique.

- Excellent oral and written communication skills.

- Excellent and demonstrated project management skills. Ability to influence and collaborate with others.

- Ability to analyze and interpret data, identify errors, and prepare reports.

Competencies:

- Project Management (Planning and Time Management) - Accurately scopes out length and difficulty of tasks (sets objectives/goals/measures). Breaks down work into steps, schedules, task/people assignments. Marshal's people, time, and resource efficiently. Arranges information in a useful manner and orchestrates multiple activities at once.

- People Management (Making Others Great) – Facilitate professional development of staff by providing challenging, learning assignments and opportunities. Shares and solicits feedback monthly at the very least. Helps establish compelling development plans. Assigns responsibility and accountability for tasks/decisions. Monitor's process, progress, and results. Creates a climate in which people want to do their best.

- Creating and Managing Systems and Processes – Recognizes the need for standardization and balances client and organization need in systems design. Anticipates the effects of process change on people while optimizing task efficiency and simplicity.

- Employees are expected to possess or have high potential for the development of these three fundamental competencies.

Problem Solving & Impact:

- Works on problems of complex scope that require evaluation of variable factors.

- Demonstrates good judgment in selecting methods, techniques, and evaluation criteria for obtaining solutions.

- Networks with key internal and external personnel.

Supervision Given/Received:

- Serves as a provincial team lead and mentors lower-level personnel.

- Reports to: Technical Director for Quality Improvement

- May supervise Provincial Technical Officers, Admin and Finance staff, short-term consultants or other technical/surge staff, as assigned.

Education:

- Bachelor's Degree or its International Equivalent in public health, health systems, WASH, environmental health, international development, emergency management, or a related field related fields.

- Project Management (PM) Certification preferred.

Experience:

- 8 years of relevant professional experience in global health security, outbreak preparedness and response, surveillance, WASH, WASH in health care facilities, infection prevention and control, or public health emergency management.

- Demonstrated professional experience working with provincial and/or district government structures in Mozambique.

- Experience coordinating multi-sectoral or multi-partner programs at provincial or district level.

- Demonstrated ability to coordinate implementation across multiple technical areas and stakeholders.

- Experience working with provincial health authorities and other relevant government institutions is strongly preferred.

- Prior work experience in a non-governmental organization (NGO), government agency, or private organization.

- International Program Development or Program management preferred.

- Knowledge of the Tete provincial context and experience working in Tete Province is an advantage.

- Fluent in Portuguese. Ability to communicate effectively in English, both verbally and in writing.

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at a computer screen and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time. Ability to lift 5 - 50 lbs.

Technology to be Used:

• Personal Computer, Microsoft Office 365 (i.e., Word, Excel, PowerPoint, TEAMS, e-mail, office telephone, cell phone and printer/copier.

Travel Requirements:

25% - 50%

• Based in Cidade de Tete, with frequent in-province travel to project-supported districts.

Occasional travel to Maputo and other provinces for coordination meetings, trainings, and national-level response activities.

The expected hiring salary range for this role is USD 47,000 - 57,000 for annual basic salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.  For internal candidates, salary placement will also follow FHI 360’s current promotional increase guidelines.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

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