Clubhouse Director- Healdsburg

Description

 ** Please include a personalized cover letter, with salary requirements, for consideration.**

Position: Healdsburg Clubhouse Director 

General Purpose  

Under the supervision of the SVP of Club Operations, the Healdsburg Club Director provides leadership and oversight of the Healdsburg Club, including preparation for its Summer 2027 opening. The Director is responsible for team management, program delivery and outcome measurement, strategic partnerships, youth safety, risk management, facility operations, and fiscal management. 

The Director leads within Boys & Girls Clubs of Sonoma-Marin’s established organizational systems, administrative support, standards, and Built to Last Strategic Plan while serving as the local face of the Club. This role requires an entrepreneurial mindset, sound operational judgment, and the ability to turn community needs and new ideas into sustainable programs and meaningful outcomes for youth. 

Joining before the Club opens, the Director will shape its programs, team, partnerships, and culture from day one. Building on Healdsburg’s legacy of serving youth since 1946, the Director will create a welcoming Club experience for young people from transitional kindergarten through high school and their families. The Director works directly with Club Members through programs, activities, and mentorship. 

The Director models BGC3—Connect, Drive, and Adapt—in daily decisions, relationships, and leadership. At the Director level, this includes building alignment across teams and partners, taking ownership of Club results, and turning learning into improvements in Club programs and operations. 

BGC3 Leadership Expectations 

The Director demonstrates the expectations of an individual contributor and manager while extending their impact across the Club and contributing to organization-wide improvement. 

• CONNECT: Build trust with Members, families, staff, and community partners. Create shared direction across the Club and organizational support teams, address concerns directly and professionally, and turn relationships into coordinated action that benefits youth. Coach staff to build a welcoming Club culture and productive working relationships. 
• DRIVE: Translate strategic priorities into Club plans with clear goals, owners, timelines, and measures of success. Take ownership of launch readiness, program quality, staff performance, membership, and financial results. Monitor progress, address gaps promptly, and bring recommendations forward before decisions are needed. Develop staff to make decisions and follow through within their authority. 
• ADAPT: Anticipate changing youth, family, community, and operational needs. Use Member voice, staff insight, participation data, financial information, and feedback to improve programs and systems. Guide the team through change with clear communication and practical support. Evaluate new approaches, sustain those that work, and share improvements that may benefit other Clubs. 

Essential Duties & Responsibilities 

• Leadership & Strategic Direction: Establish Club goals and priorities aligned with community needs and BGCSM’s Built to Last Strategic Plan. Define success, monitor results, and adjust plans when outcomes fall short. Model organizational values and BGC3 expectations, provide clear direction and accountability for staff, and connect daily work to Club goals. 
• Club Launch & Operational Readiness: Lead preparation for the Summer 2027 opening, including program planning, staff recruitment and training, partnership development, operating procedures, and facility readiness. Coordinate with organizational support teams to resolve launch needs and establish sustainable operations. 
• Development & Management of a World Class Club Experience: Use the Youth Development Strategy and locally developed and Boys & Girls Clubs of America programs to create an environment where Members experience belonging, usefulness, competence, and influence. Oversee high-quality, age-appropriate programming for youth from transitional kindergarten through high school. Use participation data, outcome measures, Member voice, and family feedback to evaluate and improve programs. Coach staff to adjust activities based on Member engagement and share effective approaches across programs. 
• Program Portfolio: Develop and oversee before- and after-school care, summer and break camps, sports leagues, evening and weekend drop-in programs, parent engagement and family classes, and enrichment opportunities such as art, STEM, robotics, cooking, and dance. Develop high school programming, including teen nights, leadership opportunities, and college and career preparation. 
• Membership Recruitment & Retention: Promote the Club through schools, community relationships, flyers, newsletters, and other outreach. Recruit and retain Members, manage enrollment and waiting lists as needed, and meet established goals for membership, attendance, participation, and impact. 
• Youth Safety & Risk Management: Maintain a safe, clean, and welcoming environment. Ensure appropriate staff supervision, facility readiness, and compliance with organizational safety policies and program requirements, including Child Nutrition Program requirements. Ensure proper use and maintenance of Club equipment and property. 
• Member Behavior: Use appropriate redirection, discipline, and restorative practices to support positive relationships and ensure the safety and enjoyment of all Members. 
• Staff Recruitment, Management & Development: Recruit, hire, train, supervise, coach, and evaluate Club staff. Build a high-performing team, delegate meaningful authority, establish clear expectations, and hold staff accountable for results. Integrate Connect, Drive, and Adapt into staff coaching, feedback, and performance evaluations. Support organization-wide recruitment efforts and oversee independent contractors as assigned. 
• Volunteer Development: Recruit, orient, support, and recognize volunteers who contribute to Club programs, sports leagues, and community engagement. 
• Fiscal & Resource Management: Own the Club budget in partnership with Finance, including budget development, spending oversight, revenue planning, and timely action on variances. Follow organizational administrative and operational systems and ensure staff have the skills and technology needed to perform their responsibilities. 
• Family & Community Communication: Serve as a primary point of contact for families and local schools. Maintain clear, timely communication about Club programs, schedules, expectations, and opportunities. Make program information accessible and available in appropriate languages. 
• Facility Management & Community Use: Maintain a safe, clean, appealing, and operationally ready Club facility. Coordinate with Facilities on maintenance and readiness needs. Oversee community partner use and facility rentals in accordance with organizational procedures. 
• Partnership Development: Build and sustain relationships with families, the school district, the City of Healdsburg, local agencies, businesses, and community organizations. Develop partnerships that increase participation, expand resources and funding opportunities, maximize community impact, and minimize duplication of services. 
• Organizational Collaboration: Partner with Youth Impact, Resource Development, HR, Finance, Facilities, and other support teams. Build alignment on priorities, responsibilities, and timelines. When challenges arise, communicate relevant context, available options, and a recommended course of action; coordinate follow-through and share lessons that can improve organizational practices. 
• Administration & Reporting: Complete administrative responsibilities accurately and within organizational deadlines, including biweekly payroll review, weekly attendance tracking, enrollment records, financial reporting, and program outcome reporting. 

Other 

Child Nutrition Program  

• Oversee meal service and supervision of Members during meal service. 
• Ensure required civil rights posters and menus are displayed at service locations. 
• Ensure meals are counted and recorded in accordance with CACFP/SFSP requirements. 
• Ensure meal order forms are completed. 
• Collect and maintain menu production records and transport records. 
• Submit meal counts, meal orders, menu production records, and transport records to the Child Nutrition Program Manager within required deadlines. 

Athletics  

• Market sports leagues to the community. 
• Recruit league sponsors, coaches, and volunteers. 
• Oversee registration and enrollment. 
• Coordinate teams, coaches, and league schedules. 
• Ensure leagues operate safely and support positive youth development. 

Evening & Weekend Services  

• Plan and coordinate youth and family enrichment, recreation, educational courses, and wrap-around programming. 
• Oversee evening and weekend drop-in opportunities, teen nights, and family engagement events. 
• Coordinate staffing, supervision, and facility use for scheduled activities. 

Requirements

 Education and/or Experience 

• Bachelor’s degree from an accredited college or university. 
• Five or more years of progressive management experience in youth development, education, nonprofits, social services, or a related field, including responsibility for teams, budgets, and results. 
• Experience launching or growing a program, site, or venture. 
• Proven ability to turn community relationships into partnerships, participation, and funding. 
• A connection to Healdsburg and established community relationships are preferred. 
• Thorough understanding of nonprofit and youth development operations, including inherent risks and risk management practices, is strongly preferred. 
• Demonstrated ability to communicate effectively and lead, coach, develop, and motivate a team. 
• Demonstrated leadership skills, including negotiation, problem solving, decision making, delegation, and accountability.  
• Excellent oral and written communication skills. 
• CPR and First Aid certification within 90 days of employment. 

Other Skills 

• Demonstrates integrity, sound judgment, and professional accountability. 
• Brings an entrepreneurial mindset, comfort with ambiguity, and a bias toward action. 
• Translates early momentum and new ideas into sustainable Club operations. 
• Responds effectively to changing needs and competing priorities. 
• Builds productive relationships with youth, families, staff, community partners, and organizational support teams. 
• Demonstrates group leadership skills and an understanding of group dynamics. 
• Demonstrates strong organizational, staff management, and project management abilities. 
• Uses participation data, financial information, and feedback to guide decisions. 
• Proficient in Microsoft Office and able to use organizational information management systems. 

Requirements 

• Must be able to lift 30 pounds. 
• Must be able to stand for at least two hours consecutively. 
• Must be able to sit at a computer workstation for extended periods. 
• Must obtain and maintain CPR and First Aid certifications. 
• Must be available for evening and weekend programs, meetings, and events. 
• Must possess a valid state driver’s license. 
• Must provide proof of auto insurance. 

Inclusion at BGCSM At Boys & Girls Clubs, we commit ourselves fully to the ongoing work of creating a more diverse, equitable, and inclusive community. We enthusiastically embrace the diversity of Members, communities and employees and seek to do Whatever It Takes to create places where all people feel welcome, equal, heard and valued. We stand against racial injustice and discrimination of all kinds, including any mistreatment of people based on their race, language, ethnic background, ability, religion, sexual orientation, gender identity, or gender expression. We will make all reasonable accommodations to our policies to be the most inclusive workplace possible. We acknowledge that this is a process and not a destination and will remain committed to regularly evaluating and redefining our Statement and our efforts to make progress.