Fleet Maintenance & Operations Coordinator

Description

Fleet Maintenance & Operations Coordinator

Trailer X-Press, Inc. | Byron Center, MI

Full-Time | Hourly (Non-Exempt)

Schedule: Monday through Friday, 8:30 a.m. to 5:30 p.m., with occasional extended hours and on-call responsibilities based on operational needs.

Compensation: Pay: $27.00-$30.00 per hour, based on experience. This is a non-exempt position eligible for overtime pay in accordance with applicable wage and hour requirements.

About the Role

Every trailer that leaves our yard needs to be safe, inspected, and ready to work. As our Fleet Maintenance & Operations Coordinator, you'll help make that happen.

You'll coordinate equipment through inspection, maintenance, repair, and return-to-service. From working with vendors and internal teams to maintaining accurate records and tracking service needs, you'll help keep equipment moving and make sure important details don't fall through the cracks.

What You'll Do

Inspections & Equipment Condition

• Review inbound, outbound, return, and drop-off inspections.
• Document damage, wear, mechanical issues, and needed repairs.
• Compare inbound and outbound inspections to identify changes in equipment condition.

Maintenance & Repair Coordination

• Coordinate trailers and equipment through inspection, maintenance, repair, and return-to-service.
• Coordinate preventive maintenance scheduling and track open maintenance items through completion.
• Create service work orders and assist with repair scheduling and estimates.
• Coordinate breakdowns and outside vendor repairs, including quotes and purchase orders.
• Participate in breakdown and paid on-call coverage as assigned.

Records, Billing & Systems

• Maintain FHWA documentation and required fleet and inspection records.
• Support customer repair billing and damage rebills.
• Maintain accurate information in Karmak, OnBase, and other company systems.
• Assist with yard and equipment inventory reconciliation.

Communication & Teamwork

• Work closely with Fleet Maintenance, Service, Parts, Rental, and Sales to keep equipment moving efficiently.
• Keep teams informed about equipment status, delays, repair needs, and required follow-up.
• Respond professionally to customer and vendor questions regarding equipment, repairs, and inspections.
• Identify workflow issues and recommend improvements to fleet maintenance processes.

What You'll Bring

Preferred Experience

• Background in fleet maintenance, trailer or equipment service, transportation, or service operations.
• Knowledge of commercial trailers, equipment, maintenance, or repair processes.
• Experience with service writing, work orders, purchase orders, inspections, repair billing, or maintenance coordination is a plus.

Skills & Requirements

• Strong organizational skills with the ability to manage multiple units and service needs at once.
• Excellent attention to detail and reliable follow-through.
• Strong problem-solving and communication skills.
• Professional, customer-focused approach when working with customers, vendors, and coworkers.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Ability and willingness to learn Karmak, OnBase, CRM platforms, and other company systems.
• Ability to work independently while coordinating effectively across multiple departments.
• Valid driver's license.

Is This You?

If you're organized, mechanically minded, comfortable working with both people and systems, and enjoy taking ownership of the details that keep equipment moving, we'd like to hear from you.

Trailer Equipment, Inc. is an equal opportunity employer and drug-free workplace.

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