What You'll Do

Job Summary: The Mechanical Coordinator shall provide field coordination, quality assurance, and material management support to ensure that all mechanical construction activities and material handling operations are executed safely, efficiently, and in compliance with project requirements, drawings, and specifications. This position will serve as a key interface between engineering, procurement, construction, and quality disciplines to promote seamless execution from material receipt through system completion and turnover.

Primary responsibilities will include but are not limited to:

• Promote and maintain a safe, inclusive, and quality-focused work environment across all installation and material handling activities.

• Conduct regular field safety observations, provide real-time feedback and corrective coaching to craft personnel.

• Ensure compliance with OSHA regulations, company safety policies, and environmental standards.

• Participate in job safety briefings (JSBs), pre-task meetings, and contractor orientations as required.

• Perform field inspections of Contractors installations — including foundations, piping, coating/insulation, structural steel, equipment, buildings, and rotating equipment—for compliance with drawings, specifications, and standards.

• Verify that Inspection and Test Plans (ITPs) are developed, approved, and implemented by the contractor.

• Conduct a minimum of four (4) Construction Quality Surveillances (CQS) per month on in-progress work and issue reports with findings and recommendations.

• Identify installation or quality issues, assist in developing corrective actions, and ensure timely resolution by the responsible party (contractor, vendor, or internal team).

• Support project quality and turnover by tracking inspection and testing documentation and ensuring completeness and traceability.

• Maintain and submit Construction Daily Logs summarizing work activities, safety observations, manpower, equipment, and progress.

• Update and maintain Contractor Weekly Progress Tracking Sheets per commodity (e.g., concrete, piping, equipment setting, structural steel).

• Coordinate the transfer, receipt, and issuance of materials, equipment, and parts between vendors, warehouses, and the project site.

• Monitor and track all material requirements, ensuring timely delivery and accurate documentation of shipments.

• Maintain communication with vendors and procurement to resolve shortages, discrepancies, or technical clarifications related to materials and equipment.

• Verify incoming shipments against packing lists and specifications, ensuring that received materials meet project and quality standards.

• Maintain a comprehensive Master Material and Equipment Tracking Log, updated weekly, record material status, shipping details, storage location, and installation readiness.

• Coordinate with warehouse and construction supervision to ensure proper material staging and preservation in alignment with project schedules.

• Assist in planning and scheduling construction activities to ensure alignment with overall project milestones, budgets, and resource availability.
   

This position offers a highly competitive compensation package, including paid time off, health insurance benefits, and matching retirement contributions.  

Ideal Background

Education: High School Diploma or equivalent is required.  Bachelor or Master of Science degree in Construction Science, Building Science or related field from an accredited university is preferred.  

Licensing: No licensing is required for this position.  

Experience: This position requires a minimum 5 years of relevant industrial construction coordination and administration experience.    

Required Knowledge, Skills, and Abilities

• Knowledge and application of company business standards and good practices.

• A comprehensive understanding of the function of all engineering disciplines, procurement, and construction processes.

• Ability to manage client relationships in complex situations.

• Ability to relate easily to others in the business community such as customers, suppliers, contractors, government, professional and trade associations.

• Ability to handle stress with poise.

• Understanding of existing and potential customer needs and preferences.

• Ability to clearly communicate expectations and requirements to team members.

• Ability to set priorities.

• Excellent listening and communication skills, both verbal and written.

• Good presentation skills.

• Excellent organizational skills.

• Proficient in the use of Microsoft Word, Excel and Outlook.

• Ability to perform work outdoors in hot or cold climates.

• Ability to perform duties while wearing personal protective equipment such as a fire-retardant jumpsuit, safety glasses, ear plugs and hard hat.

Physical Requirements:

• Ability to sit, stand, or walk for long periods of time.

• Ability to perform work outdoors in hot or cold climates.

• Ability to perform duties while wearing personal protective equipment such as a fire-retardant jumpsuit, safety glasses, ear plugs, and hard hat.

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Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.  

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work. 

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug-free workplace.

The selected candidate must be authorized to work in the United States.