IT Admin

Overview

Our client is seeking a proactive and detail-oriented IT Administrator to join the team. The successful candidate will serve as the backbone of the IT operations, ensuring seamless administrative support while maintaining a focus on IT asset and inventory management, user access rights, and procurement processing. This role is crucial in ensuring that our IT environment runs efficiently and effectively while fostering collaboration and inclusivity across the organization.

Responsibilities

Administrative Duties and IT Support

• Provide multifaceted clerical support for the IT team, ensuring all projects and tasks stay on schedule.
• Administer IT asset and inventory management, tracking all hardware and software assets.
• Maintain comprehensive records for user access rights and manage associated access control documentation.

Training and Event Preparation

• Arrange and prepare training sessions or resources in collaboration with internal and external stakeholders.
• Coordinate meeting logistics, ensuring smooth scheduling and execution of IT-related discussions, training, or events.

Vendor and Procurement Coordination

• Support procurement processes by liaising with vendors, obtaining quotes, raising purchase requisitions, and following up on delivery timelines.
• Ensure compliance with procurement policies and procedures while fostering clear communication between stakeholders.

Additional Administrative Tasks

• Organize and streamline logistical arrangements for IT operations, such as equipment setup, office moves, or scheduling on-site support.
• Act as the point of contact for employee inquiries related to IT administrative support, ranging from training schedules to access requests.
• Ensure administrative processes adhere to organizational objectives while bolstering diversity, equality, and inclusion at all levels.

Qualifications

• Bachelor's Degree, at least 5 subjects at Level 3 or above in HKDSE including English and Chinese.
• Proven 2-3 years of experience in administrative roles, particularly supporting IT operations or technical teams.
• Proficient in Microsoft Office applications (Words, Excel, PowerPoint, Outlook) and SharePoint.
• Previous experience supporting procurement processes, including vendor coordination and documentation.
• Exceptional organizational skills with strong attention to detail.
• Capable of independently managing time, prioritizing multiple projects, and adhering to deadlines.
• Strong written and verbal communication abilities in English and Chinese.