Office Administrative Assistant

Qube Research & Technologies (QRT) is a global quantitative and systematic investment manager, operating in all liquid asset classes across the world. We are a technology and data driven group implementing a scientific approach to investing. Combining data, research, technology, and trading expertise has shaped our collaborative mindset, which enables us to solve the most complex challenges. QRT’s culture of innovation continuously drives our ambition to deliver high quality returns for our investors.

We are looking for an Office Administrative Assistant. This role is based in Singapore, reporting to our SG Office Manager. In this role you will be responsible for supporting all aspects of our growing team of traders, researchers, and technologists. The role will suit an individual who is self-motivated and is able to adopt a methodical, logical, and creative approach to new challenges.

Responsibilities:

• Greeting visitors
• Managing meeting room bookings
• Answering and directing phone calls
• Ordering office and pantry supplies
• Upkeep of office tidiness
• Booking and managing travel arrangements
• Coordinating onboarding setup for new hires
• Assisting overseas visitors (seating, access, etc)
• Coordinating office meals
• Assisting in special events (office outings, trainings, etc)
• Assisting in office renovation projects

Requirements:

• 10-15 years of experience in administrative support or similar roles in a large and established organisation  
• Excellent organisational and time management skills, with the ability to multitask and prioritise effectively  
• Strong written and verbal communication skills 
• Proficient in Microsoft Office Suite and other relevant software tools 
• Ability to handle confidential information with integrity and discretion 
• Self-motivated, with the ability to work independently with minimal supervision