Accounts Payable Coordinator

Hi there! We are South and our client is looking for a AP Coordinator!

Note to Applicants:

• Eligibility: This position is open to candidates residing in Latin America.

• Application Language: Please submit your CV in English. Applications submitted in other languages will not be considered.

• Professional Presentation: We encourage you to showcase your professional experience by including a Loom video in the application form. While this is optional, candidates who provide a video presentation will be given priority.

• Interview Policy: The use of artificial intelligence (AI) tools during interviews are strictly prohibited. 

• Note: As part of the final stages of the selection process, contractors may be asked to provide professional references for a reference check. If you're selected, you may also be asked to update their LinkedIn profile. 🙂

 If this opportunity sounds good to you, send us your resume!

 

Job Overview

The Accounts Payable Coordinator is responsible for processing accounts payable to ensure accurate and timely vendor payments while supporting related administrative and financial functions. The role includes invoice verification, coding, expense reconciliation, and assisting with payment processes. This position requires strong attention to detail, reliability, and a solid understanding of accounting principles.

Key Responsibilities

• Match vendor invoices with corresponding Purchase Orders and ensure accuracy

• Code invoices correctly using the Chart of Accounts master spreadsheet

• Index and upload AP invoices into DocuWare and Sage 300

• Monitor AP inboxes and follow up on missing approvals or unmatched Purchase Orders

• Obtain and review vendor statements to verify accuracy and resolve discrepancies

• Process and reconcile employee expense reports in compliance with company policies

• Identify and report inconsistencies or policy violations to management

• Process payment runs (checks and ACH) and create batches in Sage based on approved PPL reports

• Verify check details, including vendor information, amounts, and currency

• Submit PPL with checks and ACH payments to the Transactional Accountant for approval

• Ensure checks are signed and prepared for mailing

Essential Attributes

Personal Attributes:

• Strong attention to detail and accuracy

• Reliable, accountable, and deadline-driven

• Effective communicator and team-oriented

Professional Attributes:

• Knowledge of general accounting principles and practices

• Prior experience in Accounts Payable

• Proficiency with Microsoft Office

• Experience with accounting software, preferably Sage 300 and DocuWare

Core Management Tenets

• Use of consistent methodology for each process

• Strong business reasoning behind all decisions

• Measurement and data used as the primary gauge for value