Administrative Support – Audit

Administrative Support – Audit

Location: St. Paul, AB

Position Type: Full-Time, Permanent

Hours: Monday – Friday, 8:00 AM – 4:00 PM

Position Overview

Xtreme Oilfield Technology is looking for a dedicated Auditing Clerk to join their team in a dynamic and fast-paced environment. The Auditing Clerk must be able to work and maintain strict compliance with corporate/office policies and procedures, established health and safety protocols, and all applicable local, provincial, and federal regulations. The Auditing Clerk must be able to function efficiently in a fast-paced, detail-oriented environment and possess great communication skills.

Key Responsibilities

• Pick up daily truck tickets from the St. Paul Shop.

• Deliver interoffice mail from the audit bin to the appropriate individuals or departments.

• Receive and track courier shipments of tickets from the Bonnyville office.

• Track and ensure the weekly arrival of tickets from Wabasca and Conklin locations.

• Sort, GPS track, and organize incoming field tickets.

• Compare and approve timesheets against tickets using the Xtreme App.

• Cross-reference tickets against dispatch sheets to ensure all completed jobs are accounted for.

• Sort verified tickets for data entry processing.

• Write tickets as needed and submit them for proper approval.

• Prepare and track Labour, Equipment, and Materials (LEMs) for specific customers and projects.

• Generate and distribute various reports to customers as required.

• Handle incoming calls regarding missing tickets or ticket clarifications, sharing authorized information as appropriate.

• Submit tickets for external approval and track them to ensure timely return.

• Contact employees directly regarding discrepancies on timesheets or field tickets.

• Follow up with staff regarding late submissions of timesheets and tickets.

• Pull invoices upon payment receipt and transfer files to the completed A/R file room.

• Maintain monthly filing of ticket copies in the A/R room organized by Unit number.

• Assist with various administrative reports related to tickets and timesheets.

• Provide backup support to the broader Administrative Support team as workload permits.

• Perform other related duties as assigned.

Qualifications & Requirements

• Minimum Grade 12 diploma or equivalent.

• Valid Driver’s License.

• Strong proficiency in Microsoft Office, with advanced knowledge of Microsoft Excel.

• Exceptional attention to detail and strong organizational skills.

• Strong verbal and written communication abilities.

• Proven ability to perform well under pressure and consistently meet tight deadlines.

• Ability to work effectively both independently and as part of a collaborative team.

Recruitment Supported by Lakeland HR Solutions.