Crewing Coordinator

Crewing Coordinator is responsible for ensuring that all operational units within their scope are consistently staffed with qualified and competent offshore personnel. This includes maintaining accurate and up-to-date shift plans to support seamless operations. The role also involves managing and updating HR systems to reflect current crew assignments, personal data (including compensation) and other compliance requirements.
As a primary point of contact for offshore employees, the Crewing Coordinator provides guidance and support within established company policies and procedures.
This position plays a key role in coordinating crew changes, mobilizations and demobilizations, assisting training with the scheduling, and ensuring adherence to safety and regulatory standards required in the rig’s location.

Qualification

• Formal education at bachelor level or equivalent, preferably within relevant field
• Minimum 2 years of experience in a similar or relevant role
• Excellent English communication skills (min. B2/C1)
• Strong service mindset and customer-oriented approach
• Knowledge of HR processes and best practices across the organization
• Structured and well organized, with strong attention to detail
• Ability to take ownership, work independently and prioritize tasks effectively
• Flexibility, responsiveness, and pro-active attitude

Key Responsibilities

• Maintain continuous dialogue and collaboration with Rig/Rig Management and HR Advisory in location
• Serve as the primary contact for all employees assigned to rigs within the area of responsibility, including international and local offshore personnel
• Ensure designated units are manned according to Noble Drilling requirements at all times
• Arrange short-term or emergency crew coverage using internal talent or agency resources, and facilitate internal transfers with other HR Teams;
• Maintain and update shift plans and crew rosters in excel or relevant systems, as agreed with the rig and rig management
• Collaborate with the training department to ensure compliance check and provide data for bookings
• Distribute Joining Instructions to offshore personnel prior to rig assignments
• Keep HR systems updated with accurate personnel data at all times
• Provide timely information to Payroll regarding offshore employees and validate monthly payroll reports
• Monitor and control absence registration in HR system and follow-up with employees as needed
• Participate in the rotation for outside business hours HR phone support and assist during holidays
• Ensure all personnel matters comply with the Employee Handbook, local/labor laws and agreements with HR Advisory support
• Verify and approve invoices related to Agency employees and other manning costs
• Collaborate closely with HR Advisory on rig mobilizations/demobilizations, and practical arrangements for personnel movements
• Prepare various reports related to absences and personnel costs
• Tax reporting – validate and report number of days offshore rotators spend in the host country based on the existing process
• Employee Communication
  • Handle all direct communication with offshore employees and own HR shared mailbox
  • Address ad hoc employee inquiries promptly and professionally
  • Subject to the region supported, may provide guidance and training to new and junior team members
  • Foster close collaboration within the HR function
• Maintain accurate documentation and records for all crew-related activities and events in HR systems, as applicable:
  • Workday
  • Connect
  • IFS
  • DaWinci 
  • WELS 
  • OCS
  • MedHelp
  • WinPDS
  • And other systems which may be required to fulfill the responsibilities.

Travel Expectations

• Limited, occasional travel to rig location may be required.

Managerial Responsibility

• None