- Salary
- $28 – $38/hr
- Location
- Bremerton, WA, US
- Type
- Full-time
- Department
- Administration
- Seniority
- Entry
- Education
- High School
- Source
- GovernmentJobs
Description
Join Our Team as an Administrative Associate 3!
Are you passionate about providing top-notch service and positively impacting your community? We're looking for dedicated individuals to perform a variety of administrative and/or technical support requiring independent judgment and decision-making for a department, program, and/or administrator.
Starting Pay: $28.70/hr.
Comprehensive Health Benefits: Choose between a PPO or HMO plan to suit your needs.
Dental and Vision Coverage: Company-paid for you and your dependents for added convenience.
Paid Time Off: Enjoy a general PTO accrual rate of 6.7693 hours per pay period and paid holidays.
Insurance Coverage: Life insurance, disability benefits available.
Assists as an administrator by coordinating parts of a process, project, program, or activity, ensuring a smooth flow of services and operations, which may include reviewing, processing, and maintaining documents/records, tracking, scheduling, and distribution of documents and/or information; provides appropriate follow-up.
Provides information to others regarding assigned programs and operations requiring application of policies, procedures, and regulations; serves as liaison between the department and other employees, departments, and/or the public.
Receives, reviews, researches, and determines disposition of confidential and/or sensitive materials.
Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g., employee training, license renewal, reconciling vendor invoices); analyzes data and includes in reports and presentations.
Composes a variety of correspondence, memos, reports, agendas, and minutes; reviews and checks documents, records, and forms for accuracy, completeness, and conformance with applicable laws, rules, policies, and regulations.
Serves on assigned committees; researches and prepares agendas, information materials, and correspondence in support of selected committees; takes and transcribes minutes; takes dictation.
ATTENDANCE MONITORING DUTIES AND RESPONSIBILITIES:
Monitoring and tracking employee attendance
- Verifying check-in and check-out times: Recording and tracking absences and leave banks and ensuring compliance with Kitsap Transit policies and Collective Bargaining Agreements (CBA).
•Maintaining accurate records: Responsible for keeping detailed records of employee attendance, including time off and related activities. Keeping accurate records of disciplinary actions for compliance and historical look back.
•Generating reports: Generating accurate reports based on attendance data to provide information in support of decision-making by upper management.
•Ensuring compliance: Ensure that all records and reports comply with agency policies, CBAs, and external regulations. Responsible for issuing, and tracking of all standard attendance notices, memos, and warning letters associated with attendance and progressive discipline as determined by agency policies and CBAs.
•Providing support to department managers, human resources and payroll: Assist department managers, HR and payroll to ensure a cohesive approach to attendance, discipline and payroll issues.
These responsibilities are critical to maintaining agency efficiencies, policy adherence, and productivity by ensuring accurate records and supporting overall agency goals.
LEAVE MONITORING DUTIES AND RESPONSIBILITIES:
Employee Time-Off Requests
- Receive, review, and process employee requests for vacation, personal leave, sick leave, union leave, and other paid/unpaid time off in accordance with agency policies, CBAs, and applicable federal, state and local regulations.
- Maintain accurate leave records for agency HRIS and/or payroll.
- Communicate leave approvals, denials, or modifications to employees, unions, and management in a timely manner.
Union Leave Requests
- Review and process requests for union-related leave (e.g., union meetings, training, negotiations) in compliance with CBAs.
- Coordinate with union representatives to verify eligibility and leave requests.
- Ensure substantiating documentation is complete and retained for audit purposes in accordance with records retention guidelines.
Pay Allocation for Union Leave
- Process union leave as paid by Kitsap Transit, reimbursed by the union, or unpaid, based on the CBA.
- Process payroll adjustments for union leave, ensuring correct coding for Kitsap Transit-paid vs. union-paid time.
- Track and reconcile all reimbursements from the union to Kitsap Transit.
Compliance & Reporting
- Ensure all leave processes comply with federal, state, and local labor regulations, as well as CBAs.
- Generate reports on leave usage, trends, and costs for management review periodically and when requested.
Minimum Qualifications:
High school graduation/GED and three (3) years of increasingly responsible administrative/technical office support experience including the monitoring, processing and tracking of leave, attendance, and time off requests.
Knowledge, Skills and Other Characteristics:
Knowledge of:
- Kitsap Transit operations, programs, policies, and practices
- Current technological tools for attendance tracking and leave management, such as biometric systems, mobile apps, and leave management software
- Advanced records maintenance, document processing, and record keeping
- Applicable laws and regulations to ensure compliance
- Advanced office practices and procedures
- Basic statistical and data interpretation
Skill in:
- Organizing and addressing the various aspects of attendance and leave issues
- Understanding and working with the systems used for managing attendance and leave.
- Attendance Tracking Software for implementing and using attendance tracking systems.
- Interpreting attendance data so management can make informed decisions about workforce planning and resource allocation
- Prioritizing, planning, and completing projects requiring independent judgment and decision making within established guidelines and deadlines
- Creating and maintaining records
- Discretion for handling sensitive information and maintaining confidentiality
- Preparing clear and concise correspondence, reports, spreadsheets and documents
- Understanding, explaining and interpreting programs, regulations, procedures, and guidelines
- Communicating effectively orally and in writing
- Working effectively with minimal supervision
- Establishing and maintaining effective working relationships with other Kitsap Transit employees, departments and labor unions
None
Working Hours: M-F 9:am - 5:30pm
Selection Process: After evaluating the completed application packets, we will invite the most qualified applicants to the next step in the recruitment process. We will not make any hiring decisions until all steps in the selection process are completed, including reference and background checks. Kitsap Transit does not pay any relocation costs.
To Apply: If you decide to apply for this position, please visit our employment link at https://www.governmentjobs.com/careers/kitsaptransit. Please contact Janel Silver in the Human Resources Department at (360) 473-1138 if you have any questions.
Closing Date: This posting is open until September 23, 2026. You may include a resume; however, it may not be used in lieu of a completed application.
- Kitsap Transit is committed to providing access and reasonable accommodation in its services, programs, activities, and employment for individuals with disabilities. To request disability accommodation in the hiring process, contact [email protected] or 360-479-4348 (TDD).
- If you qualify for the Veterans Scoring Criteria under RCW 41.04.005 and 41.04.010, you must answer all questions regarding Veterans Scoring Criteria Status Declaration in the application and upload a copy of the substantiating document as listed in the application.
- Kitsap Transit is subject to the requirements of the Federal Drug-Free Workplace Act and CFR Part 40 & Part 655, which prohibits the use of marijuana at any time while employed by Kitsap Transit.
KITSAP TRANSIT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
