Graduate Advisor

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Position Title:

Graduate Advisor

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Graduate Advisor

Job Duties:

Job Summary

The Graduate Advisor position is a 12-month, non-teaching, probationary leading to indefinite status academic staff position. This position coordinates and executes the development and implementation of the administrative and student service activities of graduate degree program(s) and/or certificate(s). Performs activities which may include: recruitment, admissions, new student orientation, academic advising, monitoring of progress towards the degree, course and/or enrollment management, diversity, equity and inclusion initiatives, program enrollment assessment, and academic program review. Strives to create a welcoming, equitable, and inclusive work environment. 

The person in this position functions with independent thinking, creative planning and decision making. Strong interpersonal skills, good judgment, discretion, and initiative are essential because of the significant interaction with students, faculty, and staff from the college and campus. Superb organizational skills, the ability to manage multiple responsibilities, excellent follow-through, demonstrated ability to work independently and with a collaborative team, and an aptitude for detail-oriented task are all essential. 

Work will be performed primarily on the UW-Milwaukee campus.  Hybrid work options may be available with specifics regarding work location requirements discussed during the interview process. 

Key Job Responsibilities:

• Serves as the primary resource for graduate applicants, current students, faculty, staff, and other stakeholders of an academic program. Completes transcript reviews for prospective students 

• Assists program director/faculty/staff in hosting campus/program recruitment events 

• Provides information and resources about educational options and graduate school academic requirements. Refers students to appropriate institutional resources 

• Provides in-depth advising services promoting graduate student success, retention, and degree completion. Advises graduate students on programs, curriculum, graduate education, and university policies, processes, and procedures 

• Monitors degree progress and assists students in navigating resources and systems throughout the student lifecycle from matriculation to degree completion 

• Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies 

• Maintains compliance with graduate program(s), school/college, and university requirements and technology systems related to admissions 

Department: Student Services

Compensation:  $56,500-$62,500 (Final salary offer will be determined based on qualifications and experience)

Required Qualifications:

• Bachelor’s degree from an accredited institution (degree must be granted by date of hire). 
• Evidence of excellent written communication skills and attention to detail (based on evaluation of submitted application materials). 
• Prior experience working with college students. 

Preferred Qualifications:

• Master’s degree in a related field. 
• Experience in recruiting and/or advising students in higher education. 
• Familiarity with or experience in rehabilitative science programs. 
• Familiarity with UWM’s (or UW System) academic programs, admission requirements, University policies and procedures. 
• Experience working with people from diverse cultural, educational, and financial backgrounds 

How to Apply:

Interested applicants are required to apply online and provide:

1. Cover letter

2. Resume/CV that addresses your professional level work experience as it relates to all required and preferred qualifications.

Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

In instances where the Search and Screen Committee is unable to ascertain from a candidate’s application materials whether they meet any of the qualifications, they will be evaluated as not meeting such qualifications. 

Contact Information:

Deshanna Taylor- HR Coordinator

[email protected]

Reasonable Accommodations
Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.

CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.

Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.

Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.