- Location
- Milan
- Workplace
- Onsite
- Department
- Operations
- Seniority
- Manager
Description
Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website (monks.com/careers).
About the Role
We are seeking an organised and adaptable Workplace Manager responsible for overseeing daily office operations, ensuring compliance with company policies, and creating a welcoming environment. You will collaborate seamlessly with diverse teams and manage events effectively.
Responsibilities:
- Oversee daily office maintenance and ensure compliance with safety and hygiene regulations.
- Manage relationships with suppliers and service providers, focusing on their efficacy and adherence to company values.
- Source and evaluate service providers based on current needs and issues (e.g., CSR, social inclusion).
- Oversee office renovations, space optimisation, decorations, and purchases.
- Maintain communication with IT and HR departments for managing office technology.
- Handle incoming and outgoing mail and packages and manage the office email address.
- Facilitate onboarding and offboarding processes for employees.
- Anticipate office needs and propose budgeted activities for team engagement.
- Track budgets and invoicing processes to create an optimal working environment.
- Assist in organising events and providing hospitality for clients and visitors.
- Welcome guests and respond to talent requests, ensuring a positive experience for all.
About You
The essentials:
- Proficiency in office management and coordination skills.
- Strong organisational and multitasking skills with good prioritisation abilities.
- Autonomous, diplomatic, and proactive, with a commitment to confidentiality.
- Excellent interpersonal skills, with a focus on service and hospitality.
- Familiarity with technical and computer skills, preferably experience with Google Suite.
At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.
#LI-JT1
About Monks
Monks is the global, digital-first, data-driven, unitary operating brand of S4 Capital plc. With a legacy of innovation and specialized expertise, Monks combines an extraordinary range of global Marketing and Technology Services to redefine how brands interact with the world. Through Monks.Flow, its flagship AI ecosystem for marketing orchestration, Monks transforms marketing into a growth engine, collapsing timelines and connecting brands to culture in real time. By deploying bespoke intelligent agents across disciplines and delivering culturally relevant, high-impact creative and digital solutions, Monks solves key critical business challenges across the entire brand enterprise to help brands sustain long-term impact.
Monks was named a Contender in The Forrester Wave™: Global Marketing Services, ranks among Cannes Lions' Top 10 Creative Companies (2022-25) and remains the only partner featured in AdExchanger’s Programmatic Power Players list every year (2020-24). Named Adweek’s first AI Agency of the Year (2023) and The One Show’s inaugural AI Pioneer Organization, Monks was also awarded Business Intelligence Group’s 2025 Excellence in Artificial Intelligence Award in both the Organizational and AI Product categories. As a trusted partner to cutting-edge innovators in tech, Monks earned titles such as Optimizely Experimentation Partner of the Year (2025), runner-up for the Adobe Firefly Partner Award (2024), and Workato’s AI Visionary Customer Impact Award (2024). Additionally, Monks achieved a record-breaking number of FWAs and continues to hold the most of any partner.
We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with—the world around us.
