Contract Supervisor

There is currently one full-time vacancy in the Facilities Management Department; however, this recruitment will also be used to create a Citywide list to possibly fill future vacancies in other assignment areas.

Under general direction, the Contract Supervisor oversees management of service and material contracts (such as backflow services, water treatment and fountain cleaning, landscape maintenance, street sweeping, pest control, custodial services, HVAC preventative maintenance, elevator preventative maintenance, etc.).  Responsibilities include:  writing new service and material contracts and rewriting existing agreements; serving as the technical expert on contract terms and conditions, and process controls by drafting, editing, and reviewing contracts according to department needs and budget; working with the Purchasing Department to prepare contract documents for bid specifications, proposals, and award processes; leading contractors on requirements for scope of work and understanding the City’s expectations; communicating to contractors on performance concerns and determining resolutions; conducting market research with vendors; analyzing contract expenditures and forecasting possible costs to stay within budgets and master agreement balances; conducting field inspections and auditing work sites to ensure contract specifications are being met; performing comparative analysis to determine cost effectiveness of in-house work versus contract work; and making recommendations for type of services and contracts needed and potential costs involved.  Additional duties include:  supervising, coordinating, and directing  the activities of Landscape Coordinators and/or Contract Specialists; providing training to staff on contract compliance and requirements, billing, invoice processes, and recordkeeping for service and material contracts; working with staff to identify potential projects; overseeing staff in writing scopes, bids, and awards, and scheduling work and monitoring budgets for in-house projects related to service contracts; performing site visits to evaluate staff performance and their ability to enforce contract compliance, answer questions, and evaluate contractors performance; serving as the technical expert for various field aspects related to all facilities and parks contract oversight; assisting in the preparation of CIP requests and budget requirements; and streamlining processes and setting common goals with both Parks and Facilities workgroups as part of the management team for both divisions. 

The incumbent in this class reports to a Deputy Department Director or Assistant Department Director and is evaluated through conferences, reports, and results achieved.  Supervision is exercised over the classifications of Landscape Coordinator and/or Contract Specialist.  This class is FLSA exempt-administrative.

Please refer to the link below for the full job description and additional information regarding assignments, preferred qualifications, and essential functions. Employee Values:  All employees of the City of Mesa are expected to uphold and exhibit the City's shared employee values of Knowledge, Respect, and Integrity.

Minimum Qualifications Required.  Any combination of training, education, and experience equivalent to graduation from an accredited college or university with a Bachelor’s Degree in Industrial Engineering, Construction Management, Construction Engineering, Civil Engineering, Landscape Management, or a related field.  Considerable (3 - 5 years) experience in service contract administration, monitoring, or inspection in the private or public sector, including at least two (2) years of supervisory/lead experience or two (2) years regular oversight of service contractors, preferably in a municipal setting.

Special Requirements.  Must possess a valid Class D Arizona Driver’s License by hire or promotion date.  Due to the required access to all City buildings for this position, an individual receiving a conditional offer of employment from the City of Mesa must pass a background investigation through the City of Mesa Police Department, the Arizona Department of Public Safety, and Federal Bureau of Investigation prior to commencing employment with the City of Mesa to allow escorted access to Police facilities (Facilities Management assignment).

Preferred/Desirable Qualifications.  Experience with service contract administration in the areas of landscape maintenance, pest control, water treatment, or closely related field is preferred.http://apps.mesaaz.gov/JobDescriptions/Documents/JobDescriptions/cs5201.pdf