General Office Clerk III 4P/775

 

Position: General Office Clerk III

Location: 6643 Green Drive, Trussville AL 35173

Duration: 2 Years

Client:      Alabama Power Company

 

Job Summary

 

Alabama Power is seeking a highly organized and detail-oriented General Office Clerk III to provide advanced administrative and clerical support for daily office operations. The ideal candidate will play a key role in ensuring the efficient operation of the office by managing correspondence, maintaining records, coordinating meetings, supporting visitors, and performing a wide range of administrative functions. This position requires excellent organizational,

communication, and computer skills, along with the ability to work independently in a fast-paced environment.

 

Key Responsibilities

 

·      Provide advanced clerical and administrative support to ensure efficient office operations.

·      Manage incoming and outgoing mail, packages, and deliveries while ensuring timely and

·      accurate distribution.

·      Perform accurate data entry and maintain records, spreadsheets, databases, and other

·      business documentation.

·      Organize and maintain filing systems, both electronic and paper, including scanning,

·      photocopying, and document management.

·      Welcome and assist visitors, vendors, and guests while maintaining a professional and

·      customer-focused environment.

·      Answer and direct incoming telephone calls, respond to inquiries, and route calls to the

·      appropriate departments.

·      Coordinate calendars, appointments, meetings, and events for management and staff.

·      Order, receive, and maintain office supplies while monitoring inventory levels.

·      Prepare reports, correspondence, spreadsheets, and presentations as needed.

·      Maintain organized workspaces and ensure administrative records remain current and

·      accurate.

·      Support multiple departments by prioritizing administrative tasks and meeting deadlines.

·      Handle confidential information with professionalism and discretion.

·      Assist with additional administrative and clerical duties as assigned.

 

Required Qualifications

 

·      High School Diploma or GED required.

·      Associate's degree in Business Administration or a related field is preferred.

·      3–5 years of administrative, clerical, office support, or customer service experience.

·      Experience in data entry, office coordination, or administrative support.

·      Strong computer proficiency with Microsoft Office applications.

 

Required Skills

·      Proficiency in:

·      Microsoft Word

·      Microsoft Excel

·      Microsoft Outlook

·      Microsoft PowerPoint

·      Strong data entry and database management skills.

·      Excellent organizational and time management abilities.

·      Strong verbal and written communication skills.

·      Professional telephone etiquette and customer service skills.

·      Ability to manage multiple priorities in a fast-paced office environment.

·      Strong attention to detail and accuracy.

·      Ability to maintain confidential information.

·      Self-motivated with the ability to work independently.

·      Excellent interpersonal skills and ability to collaborate with multiple departments.

·      Strong problem-solving and decision-making skills.

·      Ability to prioritize work with minimal supervision.

 

Preferred Qualifications

·      Previous experience supporting utility, engineering, construction, or corporate office

·      environments.

·      Experience coordinating meetings, calendars, and office events.

·      Knowledge of document management and electronic filing systems.

·      Experience managing office supply inventory and vendor coordination.

·      Experience with enterprise databases or business applications.

 

Work Environment

·      Office environment.

·      Primarily seated work with frequent computer use.

·      Occasional lifting of office supplies and packages.

·      Frequent interaction with employees, customers, vendors, and visitors.

 

Key Competencies

 

·      Administrative Support

·      Office Administration

·      Data Entry

·      Records Management

·      Document Control

·      Customer Service

·      Communication Skills

·      Time Management

·      Organization & Planning

·      Multitasking

·      Attention to Detail

·      Problem Solving

·      Professionalism

·      Team Collaboration

·      Microsoft Office Suite

·      Calendar & Meeting Coordination

·      Inventory & Office Supply Management