Office Assistant

Overview

 

Shine Your Light and Grow at SPARKS! We are a forward-thinking, leader in the autism services field in the DC Metro Area, and if you have a talent for connecting with children, we would love to talk with you!  As a part of the SPARKS team you’ll have a unique opportunity to grow professionally and be part of a fun and connected workplace.

 

The Office Assistant position is responsible for managing multiple tasks at our Louisdale Learning Center in Springfield, VA. The schedule is Monday-Friday 7:30am-4:30pm. 

Responsibilities

• General office duties including maintaining supply inventories, mail distribution, and sending/receiving packages 
• Monitoring activities at the Learning Center enter (e.g., staff sign-in, health screener completion, client drop-off/pick-up) 
• Create and maintain program materials used during intervention sessions 
• Assist in preparation for monthly training and orientation of new staff at the Learning Center (staff experience coordination) 
• Process I-9 Form to verify the identity and work eligibility of new employees hired 
• Responsible for keeping the office tidy and organized, including maintaining office equipment and decorating the area when appropriate 
• Facilitating repairs and maintenance 
• Answer the phone and retrieve voicemail. Respond to email in the OA mailbox 
• Assist with or manage same day staff and client cancellations. Assist or mange with client coverage as needed (e.g., identifying which BT should cover which client) 
• Coordinate with the territory operations team to assist with advance cancellation client coverage 
• Taking photos of staff events and coordinating with marketing  
• Additional responsibilities as requested by Clinical Director, Staff Support Manager, or other staff 

Qualifications

• High School Diploma
• Some experience in office setting preferred
• Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook) 
• Excellent upbeat telephone skills handling multiple incoming phone lines
• Excellent customer service and communication skills
• Proven ability to multi-task, prioritize and organize effectively
• Strong attention to detail, accuracy, and follow-through 
• Ability to quickly learn new software programs as needed.

Sparks is part of LEARN Behavioral, the leading network of providers serving children with autism and other special needs. LEARN Behavioral and its providers are wholly-owned and operated by Learn-Behavioral, LLC and its subsidiaries.

 

Sparks/Learn Behavioral is an Equal Opportunity Employer. Applicants must be presently eligible to work in the U.S.