Receptionist

Receptionist

Orlando, FL

Welcome to Halperns’! The dedicated employees who work at Halperns' are passionately committed to this business and the customers they serve. Being part of Halperns' means being part of something important, something unique, and something special. This commitment is made clear by the superior meat and seafood specialty products we distribute.

There's a seat at our table for you…

What we offer:
Medical, Prescription Drug, EFAP Benefits after 30 days of employment
Dental, vision and other voluntary plans
Pre-Tax Saving Accounts
Profit Sharing
Family culture and career advancement opportunities

Position Summary:

Greets and receives visitors in a friendly and professional manner.  Announces visitors and directs them to the proper location.  Answers incoming calls and directs callers to the appropriate personnel.  May operate an internal paging system.  Performs other clerical responsibilities, including typing, mass mailings, opening, sorting, and stamping mail, and maintaining supplies inventory.  May provide assistance with room setup and takedown for meetings.

Essential Functions:

• Answers and screens incoming telephone calls, determines the purpose of callers, and forwards calls to appropriate personnel or departments.  Provides callers with addresses, directions, and other information

• Welcomes on-site visitors, determines the nature of business, and announces visitors to appropriate personnel while ensuring that all visitors are treated with kindness and respect.  

• Performs other clerical responsibilities such as typing, mass mailings, opening, sorting, and stamping mail, copying, filing, faxing, completing forms, and providing digital signage support. 

• Orders and maintains equipment and office supplies by collaborating with departments and notifying them when supplies are needed. 

• Sets up meeting spaces for training courses, meetings, and other events as necessary. 

• Supports facilities by preparing and/or picking up conference rooms and offices and ensuring the general office environment is clean.  Prepares coffee and provides beverages to guests. 

• May provide support on projects as directed, including gathering, compiling, and reporting information relevant to the assignment. May track data.

• Provides support on projects as needed for other department managers and performs other duties as assigned.

Knowledge / Skills / Abilities:

• Excellent telephone skills and ability to listen and communicate in writing and verbally.

• Knowledge of organization and department functions.  

• Knowledge of the proper formats for letters, reports, presentations, and documents.  

• Knowledge of proper English grammar, spelling, and language usage.  

• Ability to use discretion and make sound judgments.  

• Ability to cope with stressful situations and maintain a calm and professional demeanor.  

• Interpersonal, time management, and organizational skills.

• Ability to solve routine problems of limited scope and complexity following established policies and procedures.

Equipment / Tools / Technology:

• Knowledge of word processing, email, and internet software applications.  

• Knowledge of general office equipment and operator switchboard system along with telephone/headset.