Manager of Financial Planning

Pay Rate
Non-Rep Pay Band N09
$160,800.00/annually (minimum) - $243,612.00/annually (maximum)
Note: The negotiable salary offer will be between $160,800.00/annually - $203,136.67/annually, commensurate with education and experience.

Reports To
Director of Financial Planning or designee

Current Assignment
BART's Financial Planning team is recruiting a Manager of Financial Planning, Interagency Agreements to manage and administer the District's Operations and Maintenance (O&M) Agreement with the Santa Clara Valley Transportation Authority (VTA) and lead financial and management analysis in support of related interagency operating agreements and regional coordination work.

The incumbent will negotiate and manage BART's interagency agreements and regional financial coordination obligations, including engagement with regional bodies on financial policy matters affecting the District. The incumbent will also lead management and financial analyses to support executive decision-making on interagency and regional financial matters and provide strategic and analytical support to executive management on related topics.

This position serves as BART's designated Program Manager under the O&M Agreement and is the primary point of contact for VTA on all matters arising under the agreement. The incumbent will manage the routine and non-routine coordination required by the agreement, oversee timely preparation and delivery of agreement-required deliverables, coordinate the development of Implementation Letters and Administrative Amendments as needed, and represent BART in periodic working-level engagement with VTA counterparts. The position works with Operations Planning, Maintenance & Engineering, Capital Financial Planning, and other internal departments to ensure coordinated and timely BART responses across the agreement's substantive areas, including cost obligations, right-of-way matters, railcar provisions, regulatory reporting, performance indicators, and capital coordination.

Success in this role requires:

• Strong analytical, financial, and management analysis abilities
• Demonstrated ability to manage and administer complex, long-term agreements involving significant financial obligations
• Excellent written and oral communication skills, including the ability to present complex financial and operational matters clearly to internal staff, executives, partner agencies, and elected boards
• Ability to coordinate effectively across multiple internal departments and external agencies under deadline pressure
• Sound independent judgment in managing competing priorities in a multi-stakeholder environment
• Ability to build and maintain effective working relationships with internal staff, partner agency personnel, and regional stakeholders at all organizational levels

The most qualified candidate for this position will have highly developed competencies beyond the minimum qualifications in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

• Familiarity with BART's Operating & Maintenance (O&M) Agreement with VTA or experience with comparable long-term interagency operating agreements in the public transportation or public sector.
• Knowledge of public agency financial planning, cost modeling, cost accounting, and audit response
• Experience with regional public transit finance, funding structures, and interagency coordination in California
• Familiarity with transit operations planning concepts and the relationship between service planning and financial cost drivers
• Track record of leading process improvement and methodology refinement in financial or analytical work
• Experience preparing and presenting analyses to executives, governing boards, or oversight bodies
  

Application and Selection Process
All applicants must apply online at www.bart.gov/jobs. Applications must be completed in full and include all requested information, including dates of employment, positions held, hours worked, and a detailed description of duties performed.

Applicants may attach a resume to provide supplemental information; however, the resume does not substitute for completing the application form in its entirety. Only information included in the application at the time of submission will be used to determine whether applicants meet the minimum qualifications for the position. All application materials must be submitted by the closing date and time listed on the job announcement. Applications received after the closing deadline will not be considered.

Applicants who require assistance with the online application process may contact the Talent Acquisition Division at (510) 464-6112 or [email protected].

The selection process for this position may include one or more of the following: a skills or performance demonstration, written examination, and/or panel or individual interview.

All applications will be reviewed by the Talent Acquisition Division to determine whether applicants meet the established Minimum Qualifications (MQs). Applicants who meet the MQs may be referred to the hiring department for further evaluation as part of the selection process.

The selected candidate must demonstrate a work history reflecting reliability and dependability and may be required to provide copies of certificates, diplomas, or other documentation required by law, including proof of authorization to work in the United States.

Pre-employment processing will include a background check. This requirement does not apply to current full-time District employees unless the position requires additional evaluations or clearances.

1. Manages and oversees the District-wide operating financial plan and Capital Improvement Program; forecasts the financial impact of proposed operating plans; manages requests for analysis of proposed capital investment.
   
   
2. Makes recommendations for action and assists in the development and implementation of policies, procedures, goals and objectives.
   
   
3. Develops and monitors budgets, financial plans, cash flows, reporting requirements and specification changes; prepares budget and capital labor reports.
   
   
4. Monitors and evaluates the efficiency and effectiveness of methods and procedures. Recommends, within departmental policy, appropriate service and staffing levels.
   
   
5. Plans, directs, coordinates and reviews the work plan for assigned staff. Assigns and evaluates work activities, projects and programs. Meets with staff to identify and resolve problems.
   
   
6. Manages District ridership forecasting and reporting.
   
   
7. Manages revenue forecasting; forecasts annual revenues from primary sources such as fares, sales taxes, property taxes, bond issues and grants.
   
   
8. Monitors developments and legislations related to assigned area of responsibility; evaluates impact upon District operations; recommends and implements equipment, practice and procedural improvements.
   
   
9. Selects, trains, motivates and evaluates assigned personnel; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline and termination procedures.
   
   
10. Oversees and participates in the development and administration of budgets; participates in the forecast of funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; implements adjustments.
    
    
11. Conducts a variety of organizational studies, investigations and operational studies; recommends modifications to financial planning programs, policies and procedures as appropriate.
    
    
12. Manages financial and performance analyses; performs actuarial studies to estimate future impact of Public Employees Retirement System payments; advises senior management on budgetary impact of non-represented employee merit programs and other employee benefit programs and costs.
    
    
13. Provides staff assistance to the Department Manager, Operating Budgets and Analysis.
    
    
14. Manages financial aspects of inter-agency operating agreements between BART and other Transportation agencies (such as SamTrans and Valley Transportation Authority); including modeling, forecasting, billing, analysis and service planning.

Education:
Possession of a bachelor’s degree in Business Administration, Public Administration, Planning, Economics or a closely related field from an accredited college or university.
 
Experience:
The equivalent of five (5) of full-time professional verifiable financial planning or a closely related experience, which must have included at least two (2) years of supervisory experience.
 
Substitution:
Additional professional experience as outlined above may be substituted for the education on a year-for- year basis. A college degree is preferred.Knowledge of:

• Principles of operating costs and revenues
• Principles and practices of financial analysis and planning
• Principles of asset management program
• Principles and practices of program development and administration
• Methods and techniques of statistical and economic analysis
• Methods and techniques of developing and analyzing computerized financial planning models
• Methods and techniques of market research and strategic planning
• Principles and practices of budget preparation and administration
• Principles of supervision, training and performance evaluation
• Related Federal, State and local laws, codes and regulations
  
  

 Skill/Ability in:

• Overseeing and participating in the management of a comprehensive financial analysis program
• Selecting, supervising, training and evaluating staff
• Participating in the development and administration of division goals, objectives and 

         procedures

• Negotiating agreements with transportation agencies
• Analyzing and identifying operational and workflow problems and recommendations
• Preparing and administering large program budgets
• Preparing clear and concise administrative and financial reports
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed 

         actions and implementing recommendations in support of goals

• Establishing and implementing financial agreements
• Prioritizing and balancing competing funding requests.
• Researching, analyzing and evaluating new service delivery methods and techniques
• Interpreting and applying Federal, State and local policies, laws and regulations
• Communicating clearly and concisely, both orally and in writing
• Establishing and maintaining effective working relationships with those contacted in the course