Spanish River Christian School - School Accounts Manager

GENERAL DESCRIPTION: 

The School Accounts Manager is responsible for managing the school’s accounts payable, accounts  receivable, tuition and fees payments, donations and fundraising monies. The School Accounts Manager is  the point of contact for the school’s new and enrolled families with regard to the online enrollment  process, the FACTS Family Portal, payments and withdrawals. This role oversees the school’s accounting  assistant and billing assistants and provides advice/support for Step Up. This role also provides support  to the School Operations Director and its Leadership Team as needed. This is a full time, exempt position. 
 

REPORTS TO:  

Head of School, School Operations Director 

QUALIFICATIONS REQUIRED: 
• Significant bookkeeping experience
• Accounting knowledge 
• Competent in Microsoft Office, Google Drive, accounting systems and preferred Student   Information System experience in FACTS 
• Ability to manage others 
• Ability to use discretion in confidential matters 
• Exercise sound judgement with job-related decision-making 
• Multi-task 

RESPONSIBILITIES: 

1. Bookkeeping 

a. Accounts Payable: Provide direction to staff with regard to submitting receipts and  invoices, as well as set and enforce accounting deadlines. Verify prices and invoice amounts  (via purchase orders) and code invoices, credit card receipts and check requests, obtain  signature approvals, copy and send to SRC accounting. Keep ledgers of key accounts.  Understand and use Shelby accounting system. Maintain excel list and binder of all COI and  WC needed for payables. Oversee and provide direction to accounts payable assistant. 

b. Cash Receipts: Coordinate procedures with departments/programs receiving monies for  deposit, verify, copy and transmit deposits to SRC accounting. Manage incoming funds from the school’s families on FACTS, stripe, Step Up and office fund and report coding to SRC  accounting. Use discretion for families’ payment schedules and any late payment requests.

c. Monthly Billing: Assess charges; coordinate and input billing from early bird, after-school  care programs, extended day preschool, athletics, music lessons, tutoring, class field trips  and miscellaneous billings as needed into FACTS Management. Manage and provide direction to Early Bird/aftercare billing assistant. Likewise, provide direction to SOAR summer camp Administrative Assistant with respect to billing for summer camp aftercare,  as well as submission of receipts and invoices for any summer camp expenses. 


2. FACTS Management: Maintain school’s database software program. 

a. SIS (student information system): Primary point of contact for staff and families on the  FACTS management system. Provides instructions and guidance to staff and families as  needed. Supervise the Registrar in setting up online applications and enrollment packets  and any of the necessary annual changes each year. Sync all enrollment packets and  progress students to next school year grades. Maintain enrollment application records for  all new students, withdrawals and denied students. Maintain FACTS class list book.  

b. Financial FACTS: Verify accuracy, apply all discounts and finalize parent’s accounts.  Manage parent’s accounts monthly for delinquent accounts. Bill yearly student and family  fees. Monthly billing as stated above. Generate financial reports on student account activity,  identifying trends and providing data to school administration for decision-making. 


3. Maintain ledger analyses of fund income and expense accounts by event and report any necessary  transfers to SRC accounting. Generate financial reports to identify trends and provide data to the  School Operations Director for decision-making. 

4. Maintain files of paid invoices, check requests, purchase orders, tuition, deposits, and annual  service contracts, as well as maintain credit card log for all school credit cards and ensure that all  receipts are submitted. 

5. Provide support to the School Operations Director on budgets and any other finance related  matters by monitoring budgets, providing advice. 

6. Coordinate and reference with the school administration with regard to families who have been  awarded scholarships and scholarship payments. 

7. Fundraising – work cooperatively with the Communications Director on the financial aspect of  fundraising efforts. 

8. Provide general support to Welcome Center Office staff, as part of the Office Team, if needed. 
 

** Spanish River Church, Spanish River Christian School, Spanish River Counseling Center is a Drug-Free Workplace. We participate in E-Verify ** 

Spanish River Christian School screens all employees using the clearinghouse: https://info.flclearinghouse.com/