Parts Specialist

Know your parts? Help keep Wausau moving!

The City of Wausau Department of Public Works is looking for an organized, resourceful, and mechanically knowledgeable Parts Specialist to help keep our City's fleet operating at its best!

Behind every reliable vehicle and piece of equipment is someone who knows how to find the right parts, manage supplies, and keep operations running smoothly. That's where you come in!

As our Parts Specialist, you'll do much more than manage a stockroom. You'll work closely with fleet technicians, research and source automotive and heavy equipment parts, coordinate with vendors, manage inventory, and help ensure the vehicles and equipment our employees rely on are ready to serve the community.

Whether your background is in automotive or diesel parts, inventory and supply operations, or hands-on mechanical repair, this is an opportunity to put your knowledge and experience to work in a meaningful way.

Position Highlights:
Starting Pay: $24.44/hour or higher, depending on qualifications.
Schedule: Full-time, Monday–Friday, 7:00 AM–3:00 PM.
Variety: A combination of technical knowledge, problem-solving, purchasing, inventory management, and teamwork.
Purpose: Support the equipment and vehicles that keep essential City services running.

If you're someone who enjoys finding solutions, keeping things organized, and being the person others count on to get the right parts at the right time, we'd love to hear from you!

What You'll Do:

As our Parts Specialist, you'll play an important role in the day-to-day operations of the Public Works stockroom and fleet maintenance facility.

• Find the right parts: Research, identify, and source automotive, diesel, and heavy equipment parts and supplies to support fleet maintenance and repairs.

• Manage inventory: Receive, inspect, organize, and track parts and supplies, maintaining accurate stockroom records and ensuring materials are available when needed.

• Coordinate purchasing: Work with vendors to evaluate parts, pricing, and availability; prepare purchase requests; and process invoices in accordance with City purchasing procedures and budgets.

• Keep systems up to date: Maintain computerized inventory records, track orders, manage pricing information, and process inventory changes.

• Support fueling operations: Coordinate fuel supplies, vendor contracts, and equipment associated with the City's fueling operations.

• Monitor costs and supplies: Assist Fleet management with inventory planning, purchasing forecasts, and budget development for parts, fuel, and other supplies.

• Coordinate materials and shipping: Oversee the purchasing and distribution of hazardous chemicals and related supplies, and manage incoming and outgoing shipments.

• Support the team: Provide technical and administrative assistance, coordinate with other departmental staff, and maintain positive working relationships with employees, management, and vendors.

What Makes This Position Interesting?  You'll have the opportunity to use your mechanical knowledge without spending your entire day turning wrenches. From tracking down a hard-to-find part to making sure supplies are on hand when a repair is needed, your organizational skills, initiative, and problem-solving abilities will make a difference every day.

The Ideal Candidate
We're looking for someone who combines practical mechanical knowledge with strong organizational skills. You understand the importance of accurate inventory, know how to research parts and work with vendors, and take pride in making sure your coworkers have what they need to get the job done.  Whether you've worked behind the parts counter, managed a parts stockroom, or spent time working on vehicles and equipment, your experience could be a great fit!

Education and Experience Requirements

• High School diploma or equivalent with a minimum of two (2) years of experience in a supply or storeroom handling automotive/diesel mechanical materials, or two (2) or more years of experience performing a combination of routine maintenance and more complex repairs such as drive trains, electrical systems, and hydraulics on light to medium duty equipment in a professional shop environment;

• Possession of a valid Wisconsin Driver’s license;

• Ability to obtain and maintain UST Operator Certification for underground storage tanks. PASS’ Class A/B Operator through the Wisconsin Department of Agriculture, Trade, and Consumer Protection within 6 months of hire.

Preferred Qualifications

• ASE Inventory Certification
• Experience with maintenance and repair work on heavy equipment

Knowledge, Skills and Abilities

• Considerable knowledge of inventory control methods, purchasing practices, and stockroom operations.

• Knowledge of automotive, diesel, and heavy equipment parts, supplies, and mechanical components.

• Ability to research and identify compatible parts, evaluate purchasing options, and work effectively with vendors.

• Proficiency with computerized inventory systems and basic Microsoft Word and Excel skills.

• Ability to maintain accurate inventory, purchasing, and financial records; organize information; and prepare reports.

• Ability to perform basic mathematical calculations, including percentages, fractions, and decimals.

• Ability to understand, interpret, and apply departmental policies, purchasing procedures, and applicable regulations.

• Strong organizational skills with the ability to prioritize responsibilities, manage multiple requests, meet deadlines, and maintain accuracy.

• Ability to exercise independent judgment, solve problems, and adapt to changing operational needs.

• Effective verbal and written communication skills and the ability to establish positive working relationships with coworkers, management, vendors, and the public.

• Ability to follow oral and written instructions and safely operate equipment and machinery associated with stockroom operations.

Physical and Working Environment
May be exposed to disagreeable elements of high and low outdoor temperatures. Employee may be exposed to repetitive activities; and chemical hazards.  Employee performs standard activates requiring physical effort the duties of the job include physical activities such as stooping, kneeling, standing, walking, lifting (lift and carry objects weighing 100 pounds or less with the assistance of one, pushing pulling objects weighing up to 100 pounds), fingering, grasping, talking, hearing/listening (perceiving sounds in order to understand signals such as spoken directions, warning alarms, or request for information), seeing/observing/ bending/twisting of the neck, back, or torso in order to reach, lift.

IMPORTANT! All applications must completely filled out and have a Resume attached in the "Attachments" section of the application. Applications that are not complete and do not have the required attachment will not be considered.

When completing References section, include 3 professional references with current and valid email addresses.  References will not be contacted unless a candidate becomes a finalist for consideration or a conditional offer of employment is extended and accepted.

SPECIAL ACCOMMODATIONS:
The City of Wausau will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Human Resources Department or phone (715) 261-6630 to request special accommodations prior to the application deadline.

NOTICE TO APPLICANTS:
Wisconsin Statutes, Sections 19.36 (7), 64.09 (5), and 64.11 (7) require public employers to treat the following items as a public record: Each applicant’s application, records, recommendations and qualifications except as provided in Section 19.36 (7), Wis. Stats. that allows the identity of an applicant to remain confidential if the applicant requests in writing that the City not provide access to this information.

If you choose not to have this information become a public record, you must make such a request in writing to the Human Resources Department. If you become a finalist for the position, your identity may be disclosed as required by law.

ADDITIONAL NOTICES:
https://www.dol.gov/agencies/ofccp/posters
https://www.dol.gov/agencies/whd/posters/fmla
https://www.dol.gov/agencies/whd/posters/employee-polygraph-protection-act

The City of Wausau is an Equal Opportunity Employer.