Finance Operations Administrator

Job Description

We are seeking an organized and detail-oriented Finance Operations Administrator to support daily financial administration and operational processes. In this role, you will manage accounts payable and receivable, perform bank reconciliations, maintain vendor records, and streamline office operations. You will serve as a bridge between the finance department, internal teams, vendors, and external partners to ensure compliance, accurate record-keeping, and smooth daily workflows.

Key Responsibilities

Accounts Payable & Payment Processing:

• Process vendor invoices, payment requests, employee expense claims, and intercompany transfers accurately and on time.
• Prepare bank transfer requests, handle routine banking operations, and verify supporting documents.  

Accounts Receivable & Reconciliation:

• Issue invoices, track customer billing schedules, and follow up on outstanding

collections.

• Perform daily/monthly bank, payment gateway, and petty cash reconciliations.

Record Keeping & Compliance:

• Maintain up-to-date physical and digital financial records, contracts, and tax

invoices in compliance with statutory requirements (e.g., SST, EPF, SOCSO,LHDN).

•  Support internal/external audits by gathering required schedules, receipts,

and reports.

Operational & Administrative Support:

• Manage procurement paperwork, purchase orders (POs), and vendor onboarding documentation.

• Liaise with vendors, landlord, utilities, and service providers for routine facility

or operational needs.

• Assist in monthly closing activities, report generation, and basic data entry into accounting software.

Requirements & Qualifications

• Education: Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 1–3 years of hands-on experience in finance operations, accounts support, or combined admin-finance roles (Fresh graduates with accounting backgrounds are welcome).
• Software Proficiency:
• Familiarity with accounting systems (e.g., Xero, QuickBooks, SQL Account, AutoCount, or SAP/Oracle).
• Intermediate to advanced proficiency in Microsoft Excel / Google Sheets.
• Soft Skills: High attention to detail, strong numerical accuracy, good time-management skills, and discretion with confidential data.
• Languages: Proficiency in spoken and written English and Bahasa Malaysia (Mandarin is an advantage for regional vendor communication).
  
  
  GET IN TOUCH :
  Please apply online or send your CV to [email protected]
  For more details, feel free to reach out directly at : WhatsApp: wa.me/6282137682541