Grade VII – Corporate & Emergency Plan Committee

Noel Group is recruiting a Grade VII Committee Governance & Administration Lead on behalf of a leading public sector organisation. This is an excellent opportunity for an experienced governance, administration, or project coordination professional to take ownership of committee operations, stakeholder engagement, and governance processes within a high-profile committee environment.

The successful candidate will play a key role in supporting senior stakeholders, coordinating committee activities, managing documentation, and ensuring the smooth delivery of governance and administrative functions.

Key Responsibilities

Committee Governance & Coordination

• Coordinate and support committee meetings and governance processes.
• Prepare, review and issue agendas, briefing materials and committee documentation.
• Draft and maintain briefing notes, chair updates and governance records.
• Ensure all committee documentation is accurate, quality assured and distributed within agreed timelines.
• Manage the publication and maintenance of committee records and associated documentation.

Working Group Coordination

• Schedule and support working group meetings.
• Prepare meeting records, monitor actions and ensure follow-up activities are progressed.
• Coordinate surveys and information requests to stakeholders.
• Collate, analyse and present findings from surveys and consultations.
• Prepare reports, briefing papers and committee updates.

Stakeholder Engagement

• Liaise with committee members, working group representatives and external stakeholders.
• Support senior management and committee chairs in managing committee business.
• Identify and escalate priority matters requiring discussion, approval or further action.
• Build effective working relationships across a range of internal and external stakeholders.

Documentation & Quality Assurance

• Review committee and working group updates for accuracy, completeness and consistency.
• Ensure all documents are presented to a professional standard.
• Monitor document control processes and maintain accurate records.
• Manage committee correspondence and information requests.

Meeting Support

• Attend meetings and capture key decisions, actions and outcomes.
• Prepare meeting records and follow-up documentation.
• Track actions and ensure progress is monitored and reported.
• Support the planning and administration of future committee activities.

Candidate Requirements

The ideal candidate will demonstrate:

• Significant experience supporting committees, boards, working groups or governance structures.
• Strong report writing, minute taking and document preparation skills.
• Experience coordinating stakeholders and managing competing priorities.
• Excellent organisational and project coordination abilities.
• Strong analytical skills with the ability to review and quality assure documentation.
• Excellent communication and interpersonal skills.
• High attention to detail and strong record management practices.
• Experience working with senior stakeholders and decision-makers.

Essential Technical Skills

• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• SharePoint
• Document management and record keeping systems

Desirable Experience

• Public sector or local government experience.
• Governance, compliance or corporate affairs experience.
• Secretariat or committee administration experience.
• Experience preparing surveys, analysing results and producing reports.

What We’re Looking For

This role would suit a highly organised professional with a background in governance, corporate administration, executive support, committee management, project coordination, or policy administration. The successful candidate will be comfortable working in a fast-paced environment, managing multiple priorities, and engaging with a wide range of stakeholders while maintaining exceptional standards of accuracy and professionalism.